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Talent Acquisition and Culture Specialist
2 months ago
We are seeking a highly organized and detail-oriented Talent Culture Coordinator to join our team at Novotel Hotels. As a key member of our Talent & Culture department, you will play a vital role in supporting the day-to-day operations of the team.
Key Responsibilities:- Provide Administrative Support: Offer professional, friendly, and engaging service to internal and external stakeholders. Assist with various administrative tasks, including written correspondence, mail, photocopying, and ordering office supplies.
- Coordinate Talent Acquisition: Receive and direct internal and external calls, schedule appointments, and follow up with messages. Complete reference and background checks, make job offers, and process all new hire paperwork as required.
- Support Employee Onboarding: Coordinate and provide support to all units regarding Pension, Medical, or any other assistance they may require. Update and ensure the bulletin boards are refreshingly clean and attractive to read.
- Maintain Confidential Filing Systems: Maintain accurate and confidential filing systems for correspondence, policies, standards, regulations, and various matters related to the office. Manage an accurate and efficient personnel filing system.
- Prepare Correspondence and Documents: Prepare colleagues' ID and name badges, prepare all letter correspondence for colleagues, and maintain colleagues' information using the current system.
- Coordinate Events and Travel Arrangements: Coordinate with department admin assistants and coordinators to verify attendance information. Book onboarding flights for new executives and expatriates.
- Liaise with Payroll and HR: Liaise with the payroll function for effective and timely administration of payroll. Complete hotel and Corporate T&C related reports and submissions in a timely manner.
- Manage Exit Procedures: Manage all aspects of the exit procedure for leaving colleagues, including visa cancellation, document requirements, and flights if applicable.
- Support Colleague Events: Assist with and support colleague events. Follow departmental policies and procedures. Follow all safety policies.
- Other Duties: Perform other duties as assigned by the Talent & Culture department.
