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Personal Executive Assistant to a CEO

1 week ago

Dubai, Dubai, United Arab Emirates Max Piccinini Full time

Max Piccinini, a leading entrepreneur and coach, seeks a highly organized and proactive Personal Assistant to support him and his family. This is a unique opportunity to work closely with a visionary leader in a fast-paced and evolving environment.

Your main objective will be to ensure smooth daily operations and provide comprehensive support to Max Piccinini, handling various tasks and responsibilities that require discretion, organizational skills, and problem-solving abilities.

Key Responsibilities:

  • You will represent Max Piccinini in various operational activities, including visits to financial institutions, real estate investments, and supplier negotiations.

  • Manage day-to-day financial transactions such as bank transfers and checks, ensuring accuracy and compliance with relevant regulations.

  • Assist in sourcing and negotiating with vendors for various business-related projects, utilizing your negotiation skills to secure favorable agreements.

  • Handle urgent courier services, including DHL and postal requirements, ensuring timely delivery of essential documents and packages.

Household Management:

  • Recruit, manage, and oversee household staff, including maids and drivers as required, ensuring efficient household operations.

  • Ensure effective communication between household staff, vendors, and other stakeholders, maintaining a high level of professionalism and discretion.

  • Supervise the maintenance and procurement of essential household items, ensuring they meet the highest standards of quality and reliability.

  • Coordinate the family's personal calendar and events, ensuring smooth planning and execution of social and professional engagements.

  • Buy groceries online, Amazon deliveries, etc., managing household supplies and essentials with ease.

Personal Event Coordination:

  • Organize personal and family events such as birthdays, school schedules, and special celebrations, showcasing your creativity and attention to detail.

  • Manage travel bookings, flight reservations, and logistics for personal and family trips, ensuring seamless execution and minimal stress.

  • Find nannies abroad with alternative education backgrounds when traveling on holiday or business trips, providing peace of mind for the family.

Your Profile:

  • You have at least 4 to 5 years of proven experience as a Personal Assistant to a CEO or public figure, demonstrating your ability to handle complex tasks and responsibilities.

  • You are comfortable managing both professional and personal tasks with high standards and discretion, ensuring confidentiality and professionalism at all times.

  • You have strong organizational and problem-solving skills, with the ability to handle complex schedules and multitask effectively, prioritizing tasks and deadlines accordingly.

  • You are fluent in English (both spoken and written), with excellent communication skills and a natural ability to anticipate needs and expectations.

  • You are proficient with task management tools, Excel, and other administrative software, staying up-to-date with the latest technology and trends.

  • You are proactive and thrive in dynamic environments, adapting quickly to changing circumstances and priorities.

  • You have a sharp sense of responsibility, excellent communication skills, and a natural ability to anticipate needs, working collaboratively with the family and other stakeholders.

  • You are resourceful, dynamic, and adaptable, with a growth mindset and a passion for learning and development.

  • You maintain a high level of integrity, discretion, and professionalism, upholding the highest standards of ethics and conduct.

  • You are presentable, energetic, and passionate about your work, embodying the values and principles of Max Piccinini and his family.

  • You have negotiation skills and are always seeking process improvements, driving efficiency and effectiveness in all aspects of your work.

Why Join Our Team:

  • We offer a full-time permanent contract based in Dubai, providing stability and security for you and your family.

  • You will work alongside an energetic and dynamic European couple with a strong business focus, contributing to exciting projects and initiatives.

  • You will enjoy a role with autonomy and growth potential, taking ownership of your responsibilities and contributing to the success of the family's endeavors.

  • We offer competitive remuneration depending on experience, recognizing and rewarding your hard work and dedication.