School Administrative Assistant
5 days ago
Job Summary
We are seeking a highly organized and efficient Front Office Coordinator to join our dynamic team at Universal American School. As the first point of contact for visitors, parents, and staff, you will play a vital role in providing excellent customer service and ensuring a smooth day-to-day operation.
The ideal candidate will possess excellent communication and interpersonal skills, strong organizational abilities, attention to detail, problem-solving capabilities, and a professional demeanor. If you have a passion for delivering exceptional support and are able to multitask in a fast-paced environment, we would love to hear from you.
- Provide a warm and welcoming reception to all visitors.
- Handle phone calls and inquiries from parents and stakeholders with poise and professionalism.
- Maintain effective communication between staff and parents to ensure seamless coordination.
- Oversee the reception area during drop-off, pick-up times, and special events to ensure everything runs smoothly.
- Check emails daily and respond promptly to ensure timely communication.
- Promote the school to prospective parents and support the admissions department as required.
- Review the daily student attendance register and follow up on absences or tardiness to ensure accurate records.
- Assist with fire drills and evacuation procedures to guarantee the safety of students and staff.
- Support other team members with additional tasks as necessary to demonstrate your adaptability and teamwork spirit.
Requirements
To be successful in this role, you will need:
- A high school diploma or equivalent; additional education or certification in office administration is a plus.
- Previous experience in a receptionist or administrative role, preferably in an educational setting.
- Excellent verbal and written communication skills to effectively interact with diverse stakeholders.
- Proficiency in using office applications including Google Workspace to efficiently manage tasks.
- Strong organizational skills and attention to detail to maintain accurate records and ensure seamless operations.
- Ability to multitask and manage a fast-paced environment with ease.
- Friendly, approachable, and professional demeanor to provide exceptional customer service.
- Fluency in English to communicate effectively with staff, parents, and students.
- Experience using a school MIS, CRM, and other educational software to streamline tasks.
About Us
Universal American School is a leading international school in Dubai that provides a rigorous and inclusive education to students from around the world. Our state-of-the-art facilities and dedicated staff create a nurturing environment that fosters academic excellence, creativity, and critical thinking.
-
Office Assistant
19 hours ago
Al Fujairah City, Fujairah, United Arab Emirates DUTYFREE OPERATORS Full timeVacancy 1 Vacancy Job Description Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly. Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment. Maintain and update filing systems, both electronic and paper,...
-
Director of Primary Education
3 hours ago
Al Fujairah City, Fujairah, United Arab Emirates GEMS WINCHESTER SCHOOL - FUJAIRAH Full timeAbout Us:GEMS WINCHESTER SCHOOL - FUJAIRAH is a leading international school that provides a high-quality education to students from around the world. We are seeking a highly skilled and experienced Primary School Leader to join our team.Main Responsibilities:Teaching and Learning: The successful candidate will be responsible for leading the teaching and...
-
Head of Academic Excellence
3 hours ago
Al Fujairah City, Fujairah, United Arab Emirates GEMS WINCHESTER SCHOOL - FUJAIRAH Full timeJob Summary:GEMS WINCHESTER SCHOOL - FUJAIRAH is seeking an exceptional Senior Education Manager to join our team. The ideal candidate will be a highly experienced educator with a passion for academic excellence and a proven track record in education management.Main Responsibilities:Teaching and Learning: The successful candidate will be responsible for...
-
Business Administration Associate
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah Aviation Academy Full timeAbout the PositionFujairah Aviation Academy is seeking a skilled Administrative Assistant to join our Flight Operations team. The successful candidate will be responsible for providing administrative support, preparing reports, and maintaining accurate records.Key ResponsibilitiesPrepare and submit reports on a timely basis.Provide administrative support,...
-
Learning Support Assistant
2 weeks ago
Al Fujairah City, Fujairah, United Arab Emirates Robinson & Co (Singapore) Pte Ltd Full timeLearning Support Assistant | Al Futtaim Education Foundation Universal American School delivers the US curriculum via New York State Standards. Nurturing inquiry-based learning through multiple pathways including Advanced Placement tracks, IB Diploma Program and Primary Years Program. These personalized pathways equip students with the learning skills and...
-
Administrative Support Specialist
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah Aviation Academy Full timeAbout the RoleWe are seeking an experienced and detail-oriented Administrative Assistant to join our team at Fujairah Aviation Academy. The successful candidate will provide administrative support to the Flight Operations department, ensuring seamless day-to-day operations.Key ResponsibilitiesPrepare and maintain accurate reports for internal and external...
-
Flight Operations Administrative Officer
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah Aviation Academy Full timeJob SummaryFujairah Aviation Academy is seeking a highly skilled Administrative Assistant to support our Flight Operations team. The ideal candidate will have excellent administrative skills, strong communication abilities, and the capacity to work in a dynamic environment.Key ResponsibilitiesPrepare and file reports, ensuring timely submission to relevant...
-
Administrative Coordinator
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Abroad Work Full timeAt Abroad Work, we are looking for a skilled Administrative Coordinator to provide support to our staff. The successful candidate will be responsible for ensuring day-to-day operations run smoothly.Main Responsibilities:Assist with office operations such as filing and data entryPrepare reports, presentations, and other documentsReceive visitors, answer phone...
-
Support Services Assistant
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Abroad Work Full timeWe are seeking a Support Services Assistant to join our team at Abroad Work. In this role, you will provide administrative support to our staff, ensuring that all day-to-day tasks are completed efficiently.Key Responsibilities:Provide administrative assistance to the staff, including filing and data entryAssist in preparing reports, presentations, and other...
-
Operations Assistant Coordinator
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah Aviation Academy Full timeJob OverviewFujairah Aviation Academy is seeking a highly skilled Administrative Assistant to support our Flight Operations team. The ideal candidate will have excellent organizational and communication skills, with the ability to work in a fast-paced environment.Job DescriptionPrepare and file reports, ensuring timely submission to relevant parties.Provide...
-
Sales Support Specialist
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah National Group Full timeJob Title: Operations ClerkPrimary DutiesThe primary duties of this role include assisting the sales team in generating sales invoices, maintaining sales records, and performing general administrative tasks.Key RequirementsHigh school diploma or equivalent with relevant experience.Excellent IT skills and knowledge of Microsoft Office applications.
-
Assistant to the Staff
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Abroad Work Full timeWe are seeking an Assistant to the Staff to join our team at Abroad Work. In this role, you will provide essential support to our staff, ensuring that all day-to-day tasks are completed efficiently and effectively.Main Responsibilities:Provide administrative support to the staff, including filing and data entryPrepare reports, presentations, and other...
-
Front Office Coordinator
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Robinson & Co (Singapore) Pte Ltd Full timeAbout Our SchoolUniversal American School (UAS) is a leading international school in Dubai that provides a rigorous and inclusive education to students from around the world. Our state-of-the-art facilities and dedicated staff create a nurturing environment that fosters academic excellence, creativity, and critical thinking.At UAS, we strive to deliver a...
-
Reception Desk Manager
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Robinson & Co (Singapore) Pte Ltd Full timeCompany OverviewUniversal American School (UAS) is a not-for-profit institution that delivers the US curriculum through New York State Standards. Our school aims to provide a personalized learning experience that empowers students to become active citizens in their communities.We are supported by the Al Futtaim Education Foundation Centre for Excellence for...
-
Welcome Centre Staff
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Robinson & Co (Singapore) Pte Ltd Full timeOur VisionAt Universal American School, we envision a future where our students become active participants in shaping the world around them. We strive to empower our students with the knowledge, skills, and values necessary to succeed in an ever-changing world.Job DescriptionWe are seeking a highly organized and efficient Reception Desk Manager to join our...
-
Business Educator
3 hours ago
Al Fujairah City, Fujairah, United Arab Emirates Gems Education Full time**GEMS Winchester School Fujairah**We are seeking a highly skilled Business Teacher to inspire the next generation of business leaders. The ideal candidate will hold a bachelor's degree in Business and Education, with relevant experience with the iGCSE and A Level examination boards.Key ResponsibilitiesDeliver engaging and effective lessons on business...
-
Administrative Coordinator
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Fujairah National Group Full timeAbout the Role:Key ResponsibilitiesThe successful candidate will be responsible for assisting the sales team in generating sales invoices, carrying out data entry tasks, and maintaining accurate sales records.AccountabilitiesPrepare and dispatch sales invoices to customers on time.Enter data into databases and maintain accurate sales...
-
Payroll and Benefits Administrator
5 days ago
Al Fujairah City, Fujairah, United Arab Emirates Al Mulla Group Full timeThis HR Assistant position at Al Mulla Group offers an exciting opportunity to contribute to the organization's human resources strategy and operations.Job Accountabilities:You will collaborate with line managers and employees to ensure seamless new employment visa applications, including gathering necessary documents.Visa renewals will involve verifying...
-
Coffee Connoisseur
3 days ago
Al Fujairah City, Fujairah, United Arab Emirates BREAD BOX Full timeCoffee Shop AssistantThis full-time role requires an individual with a passion for delivering exceptional customer experiences and preparing high-quality beverages.The ideal candidate will possess strong interpersonal skills, the ability to work effectively in a fast-paced environment, and a willingness to learn and adapt to new situations.High school...
-
Maintenance Technician-Mechanical
6 days ago
Al Fujairah City, Fujairah, United Arab Emirates Star Services LLC Full timePosition: Maintenance TechnicianMechanical CompanyOverview: Star Services LLC is a leading provider of integratedfacility management services in the UAE. We specialize in providingcomprehensive maintenance solutions for commercial residential andindustrial properties. Our team of skilled technicians andengineers are committed to delivering highquality...