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CFO Executive Support Specialist

3 months ago

Dubai, Dubai, United Arab Emirates Reliance Human Resources Consultancy Full time
Key Responsibilities:
  • Preparation of Financial Documents: Compile financial statements, reports, memos, invoices, letters, and various documents essential for the organization.
  • Communication Management: Handle incoming calls, directing them to the appropriate personnel or taking messages as necessary.
  • Basic Bookkeeping: Assist with fundamental bookkeeping tasks to ensure financial accuracy.
  • Document Management: Organize and retrieve corporate records, documents, and reports efficiently.
  • Data Research and Presentation: Conduct research and gather data to prepare documents for review and presentation by executives and boards.
  • Meeting Preparation: Aid in the preparation for meetings, ensuring all necessary materials are ready.
  • Minute Taking: Accurately record minutes during meetings for future reference.
  • Visitor Management: Welcome visitors and determine their eligibility to meet with executives.
  • Software Proficiency: Utilize various software applications, including word processing, spreadsheets, databases, and presentation tools.
  • Correspondence Handling: Review and analyze incoming memos and submissions, distributing them as required.
  • Travel Coordination: Arrange travel logistics for executives as needed.
  • Office Management: Perform general office duties, including supply ordering and records database management.
  • Virtual Assistance Experience: Demonstrated experience in providing virtual assistance.
  • Incoming Correspondence Management: Open, sort, and distribute incoming faxes, emails, and other correspondence.
  • Administrative Support: Provide comprehensive administrative support to the executive team.
Qualifications:
  • Experience: Proven track record as an executive assistant or in a similar administrative support role.
  • Technical Skills: In-depth knowledge of the entire MS Office suite.
  • Educational Background: High school diploma or equivalent.
  • Organizational Skills: Ability to prioritize and manage a daily workload effectively.
  • Deadline Orientation: Capable of meeting deadlines in a dynamic and fast-paced environment.
  • Problem-Solving Skills: A proactive approach to problem-solving with strong decision-making capabilities.
  • Communication Skills: Professional-level verbal and written communication skills are essential.