Tenders and Quotations Coordinator
6 days ago
Zahrawi Group is a leading company in the GCC Healthcare Industry, with a presence in UAE, KSA, Qatar, Bahrain, and Oman markets. The company supplies and distributes high-quality products and services to hospitals, clinics, laboratories, and analytical industries.
Key Responsibilities- Support sales representatives in improving their productivity by preparing quotations and tenders, and ensuring a supply of inventory available for the sales team.
- Responsible for preparing proposals, quotations, tenders, and contract drafting for sales representatives of all divisions, meeting deadlines and requirements of inquiries.
- Sourcing inquiries for government and private clients through procurement channels, developing new business leads through various sources, and submitting online quotations and hard copies after approval from the sales team.
- Commitment to deadlines and overall closing dates with high attention to details.
- Ability to understand wide product ranges and recognize sales opportunities to submit responses against all possible quotes.
- Follow up with customers to know progress/status on quotations and tenders.
- Build and maintain good relationships with all buyers to provide Zahrawi with the necessary support before and after submitting responses to follow up on the status of tenders/responses contracts/or LPO and support after-sales services.
- Follow up on the status of participated inquiries, technical, or documents requirements for evaluation and after-sales support functions.
- Reporting all new procedures of tendering for all governmental and private clients to line managers and business units managers to arrange/prepare the needed process/solution and adapting the changes of nature of the work.
- Support and coordinate with Sales team to arrange for pricing, technical specifications, and alignment with the end-user.
- Review all tender documents, general, and special terms and conditions of the tenders to align with their requirements technically and administratively.
- Optimization of tender process; recording participated tenders and keeping a real-time tracker up to date documentation of all participated tenders as QMS standards of Zahrawi.
- Documentation of tenders, quotations, contracts, and all other documentation related to inquiry as of all commercial and technical details.
- Ensuring the bid bond, performance bond, and bank guarantees are arranged as per the requirements of the customer.
- Managing appropriate records of Bank Guarantees for new and existing contracts/or awarded inquiry as per the client requirements and reviewing issued guarantees and confirming alignment with client requirements & correction of the guarantees details.
- Preparing letters of warranty, undertaken offer validity, extension, etc.
- Sourcing technical/support details requested by the client with a very limited time (shelf life, GTIN, Barcode, etc.) from sales/procurement team or from principal company website/FDA certificates and other global associations.
- Education: Bachelor's degree
- Additional details:
- Candidate should be willing to move to Company Visa
- Candidates should be based in UAE
- Experience: 2-3 years of experience
- Job-specific skills: Tenders, Quotations, Supply Chain, Bid bonds, Performance bonds, and Excel.
Location: UAE, Dubai
Job Type: Full-time
Division/Department: Procurement and Logistics
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