Coordinator for Tenders and Quotations
4 weeks ago
Precision Hire Solution is a prominent player in the GCC Healthcare Sector, operating across various markets. The organization specializes in supplying and distributing top-tier products and services to Hospitals, Clinics, Laboratories, and Analytical Industries.
Job OverviewThe selected candidate will play a crucial role in enhancing the productivity of the sales team by providing essential support with quotations and tenders. This role also involves ensuring a consistent inventory supply for the sales department and placing orders as necessary.
Key Responsibilities:
Tenders and Quotations:
- Prepare proposals, quotations, tenders, and contracts for the sales representatives across all divisions (LAB, Medical, Surgical), ensuring compliance with deadlines and inquiry requirements.
- Source inquiries from both government and private sectors through various procurement channels and develop new business leads on a daily and weekly basis.
- Submit online quotations and hard copies after obtaining necessary approvals from the sales team.
- Maintain a strong commitment to deadlines with meticulous attention to detail.
- Understand a wide range of products and identify sales opportunities through comprehensive responses to inquiries.
Business Networking:
- Engage with customers to track the progress and status of quotations and tenders.
- Establish and maintain positive relationships with buyers to support Precision Hire Solution before and after submitting responses.
- Monitor the status of inquiries, including technical and document requirements for evaluation and after-sales support.
- Report new tendering procedures to management to facilitate necessary adjustments in processes and solutions.
- Collaborate with the sales team to coordinate pricing, technical specifications, and alignment with end-user requirements.
- Review all tender documents to ensure alignment with technical and administrative requirements.
Documentation:
- Optimize the tender process by maintaining a real-time tracker of all participated tenders in accordance with quality management standards.
- Document all tenders, quotations, contracts, and related inquiries, ensuring comprehensive commercial and technical details are captured.
- Arrange bid bonds, performance bonds, and bank guarantees as per customer requirements.
- Maintain accurate records of bank guarantees for new and existing contracts, ensuring alignment with client specifications.
- Prepare necessary documentation such as warranty letters and offer validity extensions.
- Source technical support details requested by clients within tight deadlines from the sales or procurement teams.
Qualifications:
- Education: Bachelor’s degree.
- Experience: 2-3 years in a similar role.
- Skills: Proficiency in Tenders, Quotations, Supply Chain Management, Bid Bonds, Performance Bonds, and Excel.
Location: UAE, Dubai
Job Type: Full-time
Division/Department: Procurement and Logistics
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