Coordinator for Tenders and Quotations

4 weeks ago


Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time
About Precision Hire Solution

Precision Hire Solution is a prominent player in the GCC Healthcare Sector, operating across various markets. The organization specializes in supplying and distributing top-tier products and services to Hospitals, Clinics, Laboratories, and Analytical Industries.

Job Overview

The selected candidate will play a crucial role in enhancing the productivity of the sales team by providing essential support with quotations and tenders. This role also involves ensuring a consistent inventory supply for the sales department and placing orders as necessary.

Key Responsibilities:

Tenders and Quotations:

  • Prepare proposals, quotations, tenders, and contracts for the sales representatives across all divisions (LAB, Medical, Surgical), ensuring compliance with deadlines and inquiry requirements.
  • Source inquiries from both government and private sectors through various procurement channels and develop new business leads on a daily and weekly basis.
  • Submit online quotations and hard copies after obtaining necessary approvals from the sales team.
  • Maintain a strong commitment to deadlines with meticulous attention to detail.
  • Understand a wide range of products and identify sales opportunities through comprehensive responses to inquiries.

Business Networking:

  • Engage with customers to track the progress and status of quotations and tenders.
  • Establish and maintain positive relationships with buyers to support Precision Hire Solution before and after submitting responses.
  • Monitor the status of inquiries, including technical and document requirements for evaluation and after-sales support.
  • Report new tendering procedures to management to facilitate necessary adjustments in processes and solutions.
  • Collaborate with the sales team to coordinate pricing, technical specifications, and alignment with end-user requirements.
  • Review all tender documents to ensure alignment with technical and administrative requirements.

Documentation:

  • Optimize the tender process by maintaining a real-time tracker of all participated tenders in accordance with quality management standards.
  • Document all tenders, quotations, contracts, and related inquiries, ensuring comprehensive commercial and technical details are captured.
  • Arrange bid bonds, performance bonds, and bank guarantees as per customer requirements.
  • Maintain accurate records of bank guarantees for new and existing contracts, ensuring alignment with client specifications.
  • Prepare necessary documentation such as warranty letters and offer validity extensions.
  • Source technical support details requested by clients within tight deadlines from the sales or procurement teams.

Qualifications:

  • Education: Bachelor’s degree.
  • Experience: 2-3 years in a similar role.
  • Skills: Proficiency in Tenders, Quotations, Supply Chain Management, Bid Bonds, Performance Bonds, and Excel.

Location: UAE, Dubai

Job Type: Full-time

Division/Department: Procurement and Logistics



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