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Junior Accountant

2 months ago

Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time
Job Summary

As a Junior Accountant at Precision Hire Solution, you will play a crucial role in supporting the finance team by generating financial entries and invoices, performing basic level of receipting and payment functions, and reconciling clearing accounts. You will also provide high-level administrative support within the section, ensuring high-quality and accurate services.

Key Responsibilities
  • Financial Transactions
    • Loginvoices in the system upon receipt in the correct supplier account and obtain further certification to enable invoices to be processed promptly.
    • Update the financial system with complete and accurate details to enable generation of invoices, payment vouchers, receipts, and other financial documents and entries on time.
    • Check documentation to identify deviations from set accounting procedures and practices on payments, receipts, accruals, prepayments, recoverable, and advances, reporting results to the immediate supervisor for appropriate action.
  • Financial Document Management
    • Generate and dispatch financial documents and check that financial entries created in the accounting system are backed by adequate supporting documents.
    • Maintain manual or system-based records of process requests, enquiries, complaints, claims, payment vouchers, and reconciliation statements, and identify queries relating to discrepancies that need to be escalated to the immediate supervisor.
  • Customer Service
    • Respond to queries raised on a daily basis from staff, other finance sections, or external clients (e.g. debtors) as appropriate, investigating queries where necessary to ensure a prompt and accurate response.
  • Clearing Accounts
    • Perform allocation and a basic level of reconciliation based on predefined parameters for various clearing accounts, debtor, creditor, petty cash, reimbursement, deduction, and accrual accounts, so that all transactions are appropriately and accurately booked in the correct accounts.
Specific ResponsibilitiesRevenue Accounts
  • Check the Credit Card Clearing Account on a monthly basis to ensure all credit card transactions are billed to relevant credit card companies and accounts reflect the correct balance.
  • Monitor the Revenue Accounting System to ensure prompt billing to credit card companies for documents issued against credit cards and handle rejections/charge backs from the credit card companies to ensure dues from the credit card companies are recovered in time.
OF&RM
  • Release the credit buffer to clients whose payments have been received on a periodic basis, updating the system with the temporary limit in order to facilitate further business. In unclear or ambiguous cases, contact the respective Credit Controller with suggestions for approval to release the credit buffer.
Corporate Accounts
  • Generate supplier cheques for signature by relevant authority based on appropriate supporting documents after checking if approvals and authorizations are in line with the Company policy as per Authorities Manual.
Cash Control
  • Perform various transaction processing and accounting activities of Business Process Insourcing (BPI) to meet requirements of SLAs and ensure customer expectations are met and services are delivered as per agreed standards through maximizing utilization of time by proper prioritization of assigned tasks.
  • Tally cash collected and banked with the sales report on a daily basis from various dnata Emirates and cash control locations. Escalate discrepancies such as cash shortages immediately to the relevant supervisor/manager of the unit to investigate further.
  • Receipt daily collections from various dnata Emirates and Cash Control locations into the debtor and Group Ledger accounts. Update the business and operational systems with information such as debtors receipts and exchange rates as required.
Requirements
  • More than 3 years of experience in Finance & Insurance Accounts.
  • 10 Years schooling or equivalent.
  • Computer literate with proficiency in the use of MS Office and particularly Excel. Ability to multitask.