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Administrative Support Specialist

2 months ago

Dubai, Dubai, United Arab Emirates Talent Pal Full time

About the Role:

The Administration Executive is a key member of the Talent Pal team, responsible for providing comprehensive administrative support to the HR department and ensuring efficient office operations. This role involves managing HR records, responding to employee queries, overseeing administrative tasks, and supporting various operational activities related to IT assets, stationery, biometric records, and financial administration.

Key Responsibilities:

  1. Maintain accurate administrative records, address employee inquiries, and assist with Workmen Compensation Claims.
  2. Manage biometric time records, inventory, and procurement of IT assets, stationery, and pantry items.
  3. Prepare purchase orders, validate vendor invoices, and ensure payment accuracy.
  4. Ensure adherence to safety, quality, and environmental procedures and support related initiatives.
  5. Coordinate with team members, inspect facilities, verify invoices, and ensure satisfactory completion of contracted tasks.
  6. Prepare monthly visit and cost comparison reports, update employee lists, and track Employee Relations cases.
  7. Follow up with accounts for timely payments and maintain records of associate complaints and actions.

Requirements:

  • 5 years of experience in an administrative role in a large organization.

Desired Skills:

  • Strong organizational skills with the ability to prioritize tasks.
  • Reporting and presentation skills.
  • Excellent communication and interpersonal skills.

Preferred Qualifications:

  • Bachelor's degree in any related field: Commerce, Business Administration, etc.
  • Knowledge of UAE Labour Law and regulations.
  • Working knowledge of SAP / Oracle HRMS is required.
  • Excellent Excel skills.