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Business Support Assistant

1 week ago

Dubai, Dubai, United Arab Emirates Maintify Technical & Cleaning Services LLC Full time

About the Role

We are seeking an experienced Office Admin to join our team at Maintify Technical & Cleaning Services LLC. This role will be responsible for providing administrative support to ensure the smooth operation of our office.

Key Responsibilities

  • Manage office supplies and equipment.
  • Handle correspondence, including emails and phone calls.
  • Prepare and edit documents, reports, and presentations.
  • Schedule and coordinate meetings and appointments.
  • Assist with data entry, record-keeping, and file management.

Customer Service

  • Direct inquiries and calls to the appropriate staff members.
  • Handle basic customer service inquiries or forward them to the appropriate departments.

Financial Management

  • Assist in managing office budgets and expenses.
  • Process invoices, reimbursements, and financial documentation.
  • Work with the finance department to ensure accuracy in financial records.

Requirements

  • High school diploma or equivalent; some college education or relevant certification may be preferred.
  • Proven experience in office administration or a related role.
  • Proficiency in office software, such as Microsoft Office (Word, Excel, PowerPoint).
  • Strong communication and interpersonal skills.
  • Organizational and multitasking abilities.
  • Attention to detail and problem-solving skills.
  • Knowledge of basic office procedures and equipment.
  • Ability to maintain confidentiality and handle sensitive information.

Benefits

This job description serves as a general outline, and the specific duties and qualifications may vary based on the unique needs of the organization.