Executive Assistant
7 days ago
We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to C-level executives. This role requires exceptional organizational abilities, strong project management skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be highly detail-oriented, possess excellent communication skills, and be proficient in task management tools to ensure smooth day-to-day operations.
Key Responsibilities:
Executive Support & Calendar Management
- Manage complex executive calendars, scheduling high-level meetings, appointments, and travel arrangements.
- Anticipate scheduling conflicts and proactively resolve them while ensuring executive priorities are met.
- Coordinate and facilitate internal and external meetings, conferences, and events, ensuring smooth logistics and agenda alignment.
- Act as a gatekeeper, prioritizing meetings, requests, and communications based on urgency and business needs.
Project Management & Task Coordination
- Oversee and coordinate executive-led projects, tracking key milestones and ensuring deadlines are met.
- Assist in managing cross-functional initiatives by liaising with internal teams and external stakeholders.
- Maintain structured task lists, follow up on action items, and proactively update the executive on project progress.
- Utilize task management tools to monitor workflow, set priorities, and ensure timely execution.
- Conduct research and provide insights to support strategic decision-making.
- Serve as the primary liaison between executives, senior leadership, and key stakeholders.
- Draft, review, and refine professional correspondence, reports, presentations, and executive briefs.
- Screen and respond to emails and messages on behalf of the executive, ensuring efficient and professional communication.
- Prepare talking points, reports, and key materials for meetings and business engagements.
Travel & Logistics Management
- Plan and coordinate complex travel itineraries, including flights, accommodations, visas, and transportation.
- Ensure all travel-related logistics are handled seamlessly, including last-minute changes and contingency planning.
Confidentiality & Document Management
- Manage and safeguard confidential documents, contracts, reports, and communications.
- Prepare and organize materials for executive meetings, ensuring accuracy and completeness.
- Take meeting minutes, distribute action items, and follow up on deliverables to ensure timely execution.
Skills & Qualifications
- 5+ years of experience as an Executive Assistant supporting C-level executives in a corporate setting.
- Strong project management skills, with the ability to oversee multiple tasks and ensure completion within deadlines.
- Proficiency in task management tools to track priorities and streamline workflows.
- Exceptional organizational, multitasking, and time-management abilities.
- Strong interpersonal skills with the ability to maintain relationships at all levels.
- High proficiency in Microsoft Office Suite and digital collaboration tools.
- Strong written and verbal communication skills, with an eye for detail and accuracy.
- Experience in handling travel arrangements and last-minute changes seamlessly.
- Ability to manage sensitive and confidential information with utmost discretion.
- Flexibility to support the executive outside of standard business hours when required.
Mid-Senior level
Employment typeFull-time
Job functionAdministrative and Strategy/Planning
IndustriesAirlines and Aviation and Aerospace Component Manufacturing
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