Document Management Coordinator

1 week ago


Abu Dhabi, Abu Dhabi, United Arab Emirates International Community Schools Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller Receptionist to join our team at International Community Schools. As a key member of our administration team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Visitor Management:
    • Ensure a warm and welcoming experience for all visitors, providing professional guidance and support as needed.
    • Handle inquiries and transfer calls efficiently, ensuring timely responses to all stakeholders.
  • Mail Handling:
    • Receive, sort, distribute, and dispatch daily mail with precision and attention to detail.
  • HR Assistance:
    • Collaborate with the HR team to support recruitment, onboarding, and offboarding processes, ensuring seamless transitions for new employees.
  • Document Management:
    • Maintain accurate and up-to-date records of incoming and outgoing documents, adhering to company procedures.
    • Scan and upload documents in a timely manner, ensuring compliance with company protocols.
    • Regularly review and update documents to ensure accuracy and relevance.
    • Archive files securely, ensuring all team members have access to necessary documentation.
    • Retrieve files as requested by employees and management, maintaining confidentiality when necessary.
  • Administrative Support:
    • Provide administrative and support services to the head office team, ensuring seamless day-to-day operations.
    • Ensure all personnel are informed of new document versions and access procedures.
Requirements

To be successful in this role, you will require:

  • A Bachelor's degree in Business Administration (preferably HRM)
  • At least 23 years of experience in a similar role
Location

This role is based in Abu Dhabi, UAE.

Benefits

As per UAE Labour Law.


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