Document Coordinator

3 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates ICS Khalifa - International Community Schools Full time
Job Summary

We are seeking a highly organized and detail-oriented Document Controller Receptionist to join our team at ICS Khalifa - International Community Schools. The successful candidate will be responsible for providing exceptional administrative support, managing documents, and ensuring the smooth operation of our reception area.

Key Responsibilities
  • Visitor Management:
    • Provide a warm and professional welcome to visitors, ensuring they feel valued and supported.
    • Handle inquiries and direct calls to the relevant personnel in a timely and efficient manner.
  • Mail Handling:
    • Receive, sort, distribute, and dispatch daily mail with precision and attention to detail.
  • HR Assistance:
    • Collaborate with the HR team to support recruitment, onboarding, and offboarding processes.
  • Document Management:
    • Maintain a meticulous filing system for incoming and outgoing documents.
    • Scan and upload documents in accordance with company procedures.
    • Regularly review and update documents to ensure accuracy and compliance.
    • Ensure all team members have access to necessary documentation and maintain confidentiality when handling sensitive documents.
    • Retrieve files as requested by employees and management.
  • Administrative Support:
    • Provide administrative support to the head office team, ensuring seamless communication and collaboration.
    • Ensure all personnel are informed of new document versions and how to access them.
Requirements

To be successful in this role, you will possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment. You will also have strong communication and interpersonal skills, with the ability to build rapport with colleagues and visitors alike.

We offer a dynamic and supportive work environment, with opportunities for growth and development. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.


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