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Procurement Specialist

2 months ago

Al Fujairah City, Fujairah, United Arab Emirates Talent Pal Full time
Job Description:

Talent Pal is seeking a highly skilled and experienced Procurement Officer to join our team. As a key member of our procurement team, you will be responsible for executing all purchasing processes in compliance with our procurement procedures, policies, and standards.

Key Responsibilities:
  • Procurement Process Execution: Execute all purchasing processes in compliance with our procurement procedures, policies, and standards, ensuring that procurement procedures are up-to-date.
  • Requisition and Purchase Order Management: Effectively execute and coordinate the requisitions and awarding Purchase Orders through our Oracle system, call-offs from framework agreements, agree with requestors, negotiate best price and conditions, and secure on-time delivery to get the right service/product at the right place at the right time for the right price.
  • Procurement Process Optimization: Responsible for optimizing/streamlining the procurement process and effective usage of the Oracle system.
  • Backup and Support: At times for business requirements/during absence of Operational Buyer (backup), you will be handling purchase requisitions below AED 10k.
  • Stakeholder Management: Ensure planning, prioritization, and managing stakeholder/budget holders' expectations are critical in delivering results; tools such as Tender Calendar and weekly/monthly progress updates can be utilized.
  • Tendering Process: Ensure a transparent tendering process is established in compliance with procurement procedures, i.e., prequalification, commercial terms & conditions, tendering, auction, contract award, etc., for the spend limits set in the procurement procedure.
  • Supplier Management: Contribute to structurally managing the supplier base together with the Operational Buyer and internal stakeholders by periodically monitoring, evaluating, and improving supplier performance as part of the Vendor Management Program.
  • Supplier Assessment: Ensure supplier assessment is conducted and recorded as per the procurement policy/procedure.
  • Contract Development: Develop independently Framework contracts and Service Level Agreements in coordination with legal (JV).
  • Customs Clearance and Documentation: Dealing with customs clearance, documentation, duty exemption registration renewal, etc.
  • Audit Support: Support and contribute to a smooth audit process: IMS, financial, internal & external audits.
  • Procurement Planning: Preparation of a well-thought-out Terminal Procurement Plan annually updated during the budget process with the targets.
  • MIS and KPIs: Timely preparation & submission of MIS and KPIs including division reports, annual evaluation SPMA & CRSA.
  • Strategic Sourcing: Consult and contribute to the Divisional/Global Sourcing Strategy by providing input on the development of the strategy.
  • Procurement Spend Analysis: Analyze procurement spend, develop annual plans and budgets in line with the plan and budget to ensure realization of priorities and update the Tender calendar.
  • Policy Implementation: Translate and implement the S&P policies, principles, and processes to ensure continuous improvement.
  • Business Alignment: Align business requirements with division/global procurement to achieve synergy and maximize cost efficiency.
  • Supplier Contract Management: Monitor that all supplier contracts are managed and evaluated in line with the specifications of the Procurement Policies and principles to create sustainable and reliable partnerships.
  • Supplier Selection and Validation: Ensure selection, validation, and evaluation of suppliers; negotiate specific contracts in line with Vopak standards, together with global (and/or local) buyers to ensure continuity of purchasing processes and optimize performance of suppliers.
  • Project and Category Buyer: Be able to fulfill the role of Project Buyer and/or Category Buyer in purchasing and contract management.
  • Relationship Building: Develop and maintain high-level and sustainable relationships and partnerships with key suppliers and stakeholders (internal and external) to optimize procurement spend and create business advantages by knowing and seizing market opportunities.
  • Supplier Performance Management: Contribute to structurally managing the supplier base together with the Procurement Officer and internal stakeholders by periodically monitoring, evaluating, and improving supplier performance as part of the Supplier Management Program.
  • Quality Assurance: Ensure quality assurance as per the scope for material/service delivery and that delivery schedules are met, especially wherever critical.

Effective Turnaround and Coordination: Effective turnaround of purchase requisitions & close coordination internally with budget owners (requisitions and PO approval) and with Finance on supplier invoice & payment process (P2P process).