Mobilization Coordinator

2 weeks ago


Abu Dhabi, Abu Dhabi, United Arab Emirates Wood Full time
Job Title: Mobilization Coordinator

At Wood, we are seeking a highly organized and detail-oriented Mobilization Coordinator to join our team. As a key member of our global mobility team, you will be responsible for ensuring the smooth relocation of employees and their families to new destinations.

Key Responsibilities:
  • Visa and Residency Processing: Receive and verify all visa documents from employees and ensure they are in order for processing. Closely check all documents for accuracy and validity.
  • Custom Clearances: Process custom clearances for employees' shipments into the country.
  • Residency and Driving License Applications: Prepare paperwork for new and renewal residency and driving license applications in a timely manner.
  • Vehicle Passes: Prepare paperwork for new and renewal vehicle passes to client facilities in a timely manner.
  • Residency Cancellations: Collect applications and document paperwork for residency cancellations of employees and dependents if applicable.
  • Record Keeping: Maintain accurate records of residencies, driving licenses, and access to client premises.
  • Visa Applications: Prepare all visa applications for employees visiting other countries.
  • Registration and Deregistration: Process registration and deregistration of national employees with Social Security and required Ministry for the country as applicable.
  • Police Reports: Assist and document police reports for personnel and authorized dependents for damaged vehicles, lost site passes, lost passports, lost civil IDs, etc.
  • Communication: Maintain good relations with employees, line management, and all associated external bodies.
Requirements:
  • Qualifications: Minimum secondary school certificate, knowledge, skills, and experience.
  • Experience: Min 3 years experience in a similar position.
  • Skills: Ability to manage multiple tasks and priorities in a fast-paced environment, strong communication skills in both Arabic and English (writing and speaking), knowledge of labor law, especially immigration rules and regulations, excellent typing skills in both English and Arabic, good computer skills (MS Office), attention to detail, and knowledge of all government-related website functioning.
  • Personal Attributes: Excellent networking and interpersonal skills, report writing and presentation skills.


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