Document Control Specialist
4 weeks ago
We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Duncan & Ross Consulting. The successful candidate will be responsible for administering the Aconex document control system, ensuring that project documents, drawings, and specifications are uploaded, distributed, and tracked in compliance with project requirements and industry standards.
Key Responsibilities- Document Management: Organize and maintain electronic filing systems, document registers, and metadata attributes to facilitate efficient document retrieval, version control, and record-keeping.
- Workflow Coordination: Coordinate document review, approval, and distribution workflows using Aconex workflows and transmittals, ensuring that documents are routed to the appropriate stakeholders for timely action and response.
- Communication: Facilitate communication among project stakeholders by managing Aconex mail, notifications, and distribution lists, and ensuring that project-related communications are documented, archived, and accessible as required.
- Technical Support: Serve as a central point of contact for inquiries, requests, and technical support related to the Aconex platform, providing guidance and training to project team members as needed.
- Compliance and Quality: Perform regular audits and reviews of project documentation stored in Aconex to verify compliance with project standards, contractual requirements, and regulatory obligations.
- Education: Bachelor's degree in Construction Management, Engineering, Information Management, or related field.
- Experience: Years of experience in document control, preferably in the construction industry with a focus on building projects.
- Skills: Proficiency in using Aconex or similar document management systems/software for construction projects, strong understanding of document control principles, practices, and procedures, including version control, metadata management, and document lifecycle management.
- Personal Qualities: Excellent organizational skills, attention to detail, and ability to prioritize tasks and manage multiple projects simultaneously, effective communication, collaboration, and interpersonal skills, with the ability to work well in a team environment and interact with diverse stakeholders.
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