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Executive Assistant to Regional General Manager

2 months ago

Dubai, Dubai, United Arab Emirates Novotel Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Regional General Manager. The successful candidate will be responsible for managing the RGM's diary and agenda, ensuring timely turnaround of documents, and maintaining confidentiality.

Key Responsibilities
  • Administrative Support
    • Manage the RGM's diary and agenda, ensuring timely scheduling of appointments and meetings.
    • Prepare and distribute reports, including monthly and weekly summaries.
    • Ensure timely turnaround of documents requiring the RGM's signature.
  • Communication and Liaison
    • Build and maintain relationships with HODs, owner's office, corporate office, and other departments to ensure smooth communication and information exchange.
    • Respond to Trust You feedback, update the Trust You website, and liaise with departments to gather information for guest complaints.
  • Confidentiality and Discretion
    • Maintain confidentiality of private communication and personal/official documents.
  • Day-to-Day Operations
    • Administer the day-to-day operations of the Executive Office.
    • Personally greet internal/external guests, offer support, and direct inquiries.
  • Qualifications
    • Excellent written, verbal, and interpersonal skills.
    • Strong analytical and problem-solving skills with attention to detail.
    • Excellent time management and organizational skills.
    • Proficiency with Microsoft Office suite.
    • Prior experience in a hotel environment is preferred.