Facilities Administrator UAE

5 days ago


Dubai, Dubai, United Arab Emirates Alfa Laval Corporate AB Full time

Alfa Laval Corporate AB Overview

At Alfa Laval Corporate AB, we are committed to excellence in facilities management. Our ideal candidate will have a proven track record of delivering exceptional results in a fast-paced environment.

Job Description

  • The successful candidate will be responsible for managing the day-to-day operations of our facilities in Dubai, including procurement, supplier management, and digitalization efforts.
  • Maintenance of a clean and safe working environment is crucial, ensuring that all facilities meet government regulations and environmental standards.
  • We require an individual with excellent communication skills, fluent in English, who can develop and maintain relationships with contractors, vendors, and suppliers.
  • This role requires strong organizational and problem-solving skills, with the ability to multitask and work independently or as part of a team.

Key Responsibilities

  1. Procurement Management: Arrangement of external storage facilities, preparation of purchase orders, and reconciliation of bills.
  2. Supplier Management: Selection of vendors, vendor performance evaluations, contract negotiations, and database maintenance.
  3. Digitalization Efforts: Management of purchase cards, online purchases, QR business card creation, and e-way of working development.
  4. Facility Management: Supervision of multi-disciplinary teams, cleaning, maintenance, grounds security, transportation, and coordination with external agencies.
  5. Record Keeping: Maintenance of essential documents, rents, utility bills, invoices, AMC contract docs, housekeeping material, and facilities contracts.

Required Skills and Qualifications

  • Minimum 5 years of experience in facilities and administration roles.
  • Formal qualification in office administration and related training.
  • Excellent knowledge of MS Office, especially Outlook, Power Bi, MS Teams, PowerPoint, Excel, and Word.
  • Knowledge of UAE Labour Law, sustainability, and zero-carbon footprints.
  • Excellent interpersonal and communication skills, with ability to work independently or as part of a team.


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