Facilities Administrator UAE
5 days ago
Alfa Laval Corporate AB Overview
At Alfa Laval Corporate AB, we are committed to excellence in facilities management. Our ideal candidate will have a proven track record of delivering exceptional results in a fast-paced environment.
Job Description
- The successful candidate will be responsible for managing the day-to-day operations of our facilities in Dubai, including procurement, supplier management, and digitalization efforts.
- Maintenance of a clean and safe working environment is crucial, ensuring that all facilities meet government regulations and environmental standards.
- We require an individual with excellent communication skills, fluent in English, who can develop and maintain relationships with contractors, vendors, and suppliers.
- This role requires strong organizational and problem-solving skills, with the ability to multitask and work independently or as part of a team.
Key Responsibilities
- Procurement Management: Arrangement of external storage facilities, preparation of purchase orders, and reconciliation of bills.
- Supplier Management: Selection of vendors, vendor performance evaluations, contract negotiations, and database maintenance.
- Digitalization Efforts: Management of purchase cards, online purchases, QR business card creation, and e-way of working development.
- Facility Management: Supervision of multi-disciplinary teams, cleaning, maintenance, grounds security, transportation, and coordination with external agencies.
- Record Keeping: Maintenance of essential documents, rents, utility bills, invoices, AMC contract docs, housekeeping material, and facilities contracts.
Required Skills and Qualifications
- Minimum 5 years of experience in facilities and administration roles.
- Formal qualification in office administration and related training.
- Excellent knowledge of MS Office, especially Outlook, Power Bi, MS Teams, PowerPoint, Excel, and Word.
- Knowledge of UAE Labour Law, sustainability, and zero-carbon footprints.
- Excellent interpersonal and communication skills, with ability to work independently or as part of a team.
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