Administrative Support Specialist

3 weeks ago


Dubai, Dubai, United Arab Emirates XAD Technologies Full time

Job Title: Company Secretary

We are seeking a highly organized and detail-oriented Company Secretary to provide administrative and secretarial support to our management team at XAD Technologies LLC.

Key Responsibilities:

  • Act as the primary point of contact for all administrative and secretarial matters within the company.
  • Organize and maintain company records, including legal documents, contracts, and other important files.
  • Prepare and distribute meeting agendas, take minutes, and maintain accurate records of all company meetings.
  • Coordinate and schedule meetings, appointments, and travel arrangements for the management team.
  • Assist in preparing reports, presentations, and other documents as needed.
  • Liaise with external stakeholders, such as lawyers, auditors, and government agencies, on behalf of the company.
  • Ensure compliance with all legal and regulatory requirements and maintain up-to-date knowledge of relevant laws and regulations.
  • Handle all correspondence, both internal and external, in a timely and professional manner.
  • Maintain confidentiality of all sensitive information and documents.

Qualifications:

  • Bachelor's degree in Business Administration, Law, or a related field.
  • Minimum of 3 years of experience as a Company Secretary or in a similar role preferably in the UAE market.
  • Strong knowledge of corporate governance and legal procedures.
  • Excellent communication and interpersonal skills.
  • Proficient in MS Office and other relevant software.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and strong organizational skills.
  • Fluent in English, both written and spoken.


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