Front Office Support Specialist
5 days ago
Job Description
We are seeking a highly organized and detail-oriented Front Office Support Specialist to join our team. In this role, you will be responsible for providing exceptional administrative support to our clients.
Main Responsibilities
- Reporting to management and performing various administrative duties to ensure the smooth operation of our front office.
- Answering telephone calls, screening and forwarding calls, and responding to inquiries in a professional manner.
- Scheduling and confirming appointments, meetings, and events with our clients and internal stakeholders.
- Welcoming and assisting visitors in a friendly and professional manner, maintaining a clean and organized reception area at all times.
- Handling basic inquiries and sorting mail, as well as performing other administrative tasks as required.
- Copying, scanning, and filing documents accurately and efficiently.
- Monitoring office supplies and ordering replacements as needed.
Requirements
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High school diploma or equivalent required; post-secondary education an asset.
- Proficient in Microsoft Office Suite, specifically Word, Excel, and Outlook.
- Strong organizational and time management skills.
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