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Administrative Support Specialist

7 days ago

Dubai, Dubai, United Arab Emirates Human Craft Full time

We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive support to senior management and the office team. The ideal candidate will assist with administrative tasks, manage schedules, coordinate meetings, handle confidential information, and act as a liaison between internal and external providers.

Requirements

  • Provide administrative support to executives including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare reports, presentations, and documents as required.
  • Handle confidential information with discretion and professionalism.
  • Screen and prioritize emails, calls, and requests, responding on behalf of executives when necessary.

Key Responsibilities

  • Oversee office operational requirements.
  • Liaise with suppliers, vendors, and service providers for office supplies and maintenance.
  • Manage travel arrangements including visa processing, flight bookings, and accommodation for executives.
  • Coordinate office events, meetings, and team-building activities.

Qualifications & Requirements

  • Bachelor's degree in business administration or a related field.
  • 3-5 years of experience as an Executive Assistant, Office Manager, or similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational, multitasking, and time-management skills.
  • Strong verbal and written communication skills in English.