Executive Support Officer to Managing Director

3 days ago


Dubai, Dubai, United Arab Emirates Magnum Security Full time

Magnum Security seeks an Executive Support Officer to provide high-level administrative and executive support to the Managing Director. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks.

Responsibilities:

Calendar Management: Effectively manage the Managing Director's calendar, scheduling appointments, meetings, and conferences. Prioritize and coordinate all calendar activities, ensuring efficient use of the Managing Director's time.

Communication: Act as the main point of contact for the Managing Director, both internally and externally. Handle and screen emails, phone calls, and other forms of communication on behalf of the Managing Director.

Meeting Coordination: Plan, organize, and coordinate meetings and conferences, including preparing agendas and necessary materials. Ensure all meeting logistics are in order, such as room reservations, video conferencing, and catering.

Travel Arrangements: Arrange travel itineraries, including flights, accommodation, and ground transportation, for the Managing Director and, if necessary, other team members. Prepare travel expense reports and manage travel-related documents.

Documentation and Reporting: Draft, proofread, and edit correspondence, reports, and presentations for the Managing Director. Compile and maintain confidential files, records, and documents.

Project Support: Assist the Managing Director with various projects and tasks, including research, data analysis, and presentations. Coordinate and collaborate with other departments and team members as needed.

Confidentiality: Handle sensitive information and maintain a high level of confidentiality at all times.



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