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Executive Support Specialist

2 weeks ago

Dubai, Dubai, United Arab Emirates Adecco Careers Full time

Job Overview

We are seeking a highly skilled and experienced Personal Assistant to join our team at Adecco Careers. The ideal candidate will have a strong background in providing executive-level support and will be responsible for handling various tasks related to administration, travel coordination, and event planning.

About the Role

  • Provide administrative support to the Executive Director, including general office duties and special projects.
  • Arrange and coordinate extensive travel schedules, including booking flights, hotels, and rental cars.
  • Manage expenses submission and ensure accurate record-keeping.
  • Proactively manage the executive's calendar, schedule meetings, and book conference rooms.
  • Clean out email and voicemail daily and serve as the first point of contact for phone calls.
  • Distribute and open post, ensuring timely and efficient communication.
  • Assist with planning and coordinating internal events, such as quarterly kick-offs, business unit nights out, and director offsites.
  • Perform various administrative tasks, including filing and data entry.
  • Undertake additional projects as required by the executive.

Requirements

To succeed in this role, you should possess a diploma or equivalent qualification and have a minimum of 5 years' experience as an Executive Assistant or Personal Assistant to senior management. Experience working with multinational organizations is highly desirable. You should be available 24/7 for emails and phone calls, have an excellent command of the English language, and possess a professional demeanor.