Acquisition Assistant

6 days ago


Dubai, Dubai, United Arab Emirates Magnum Technology Center FZE Full time
Support the Procurement Team

This Procurement Assistant role is responsible for supporting the procurement team by assisting in the procurement process, maintaining accurate records, and ensuring timely and cost-effective acquisition of goods, materials, and services.

Main Accountabilities
  1. Assist in Sourcing: Assist in identifying suitable sources of supply for goods, materials, and services.
  2. Quotation Management: Obtain quotations from suppliers in response to requests and specifications received from various departments.
  3. Purchase Order Issuance: Issue purchase orders (POs) to approved suppliers.
  4. Follow-up with Suppliers: Follow up on supplier sales orders and acknowledgments to ensure accuracy and timely processing.
  5. Order Confirmation: Confirm supplier POs with line managers before dispatch and obtain order acknowledgments from suppliers.
  6. Regular Communication: Maintain regular communication with suppliers, particularly regarding delivery schedules and updates.
  7. Record Keeping: Maintain accurate records of all customer purchase orders (POs) received.
  8. Invoice Processing: Ensure the prompt issuance of invoices immediately after goods or services are delivered.
  9. Material Acquisition: Assist in sourcing materials, equipment, and supplies at the best possible price while considering factors such as quality, quantity, and delivery requirements.
  10. System Understanding: Develop and maintain a good working knowledge of the company's procurement system to facilitate efficient procurement processes.
  11. Vendor List Management: Maintain an approved vendors and supplier list, ensuring it is up to date and compliant with company policies.
  12. Document Completion: Oversee the completion of all documentation and records related to dispatch and procurement.
Requirements
  • Excellent Organizational Skills: Strong organizational skills and attention to detail.
  • Effective Communication: Excellent communication and interpersonal skills.
  • Collaboration: Ability to work effectively in a team and collaborate with various departments.
  • Procurement Expertise: Familiarity with procurement processes and systems is an advantage.
  • Higher Education: Bachelor's degree (Bachelor's degree in engineering is a plus).
  • Work Experience: 2 to 3 years of experience in a similar role.
  • Software Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Regulatory Knowledge: Knowledge of relevant laws, regulations, and best practices in procurement is a plus.


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