Project Coordinator

2 weeks ago


Dubai, United Arab Emirates Kitopi Full time

Kitopi is the world’s leading tech-powered multi-brand restaurant. With a mission to satisfy the world’s appetite, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the food market by helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January 2018, Kitopi has grown to become one of the greatest success stories in the cloud kitchen and food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world’s largest technology-focused investment fund, Softbank Group Corp’s Vision Fund 2. This investment catapulted Kitopi to the prestigious Unicorn status, making it the fastest Unicorn to have emerged from the MENA region.

With over 4,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar, and runs its engineering hub in Krakow, Poland, its robotics hub in Denmark, and its global customer experience center in Dubai, UAE.

**What You'll Do**:

- Assist the Design and Project Delivery team in all aspects of project coordination, including project reporting, payments processing, approval, and general project coordination with internal and external stakeholders.
- Collaborate with internal teams, external consultants, contractors, and suppliers to ensure effective communication and coordination throughout the project lifecycle.
- Coordinate lease execution, design and project documentation, updating of project documents, and communication of updates between internal and external stakeholders.
- Support the tendering process by preparing tender documents, managing tender submissions, and contractor evaluations.
- Assist with procurement activities, including sourcing materials, obtaining quotes, issuing purchase orders, and tracking deliveries.
- Monitor project timelines, milestones, and deliverables, and proactively identify and escalate any potential issues or delays to stakeholders.
- Maintain project documentation, including contracts, drawings, specifications, and correspondence, ensuring accuracy and completeness.
- Support project reporting efforts by gathering and compiling project data, preparing progress reports, and presenting project updates to stakeholders.
- Collaborate with the Internal Project team to analyze project metrics, identify trends, and provide insights for project performance improvement.
- Assist in project budget management by tracking expenses, reviewing invoices, and assisting in cost control efforts.
- Asist with coordination of site meetings, design coordination meetings, Participate in site visits and inspections to ensure compliance with design, quality, and safety standards

**What Are We Looking For**:

- Bachelor's degree in a relevant field, such as project management, construction management, or architecture (or equivalent experience).
- 4+ years of experience as a Project Coordinator, preferably in the built environment or related construction industry.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Excellent communication and interpersonal skills to collaborate with various stakeholders and manage expectations.
- Familiarity with design coordination processes, tendering procedures, and procurement practices.
- Familiar with project management processes (scheduling, tracking, reporting), specifically in the built environment or related construction industry.
- Solid understanding of construction and fit-out project lifecycle, including design development, procurement, and project delivery.
- Attention to detail and a commitment to quality, ensuring compliance with project specifications and standards.
- Problem-solving skills and the ability to adapt to changing project requirements and priorities.
- Knowledge of health and safety regulations and practices related to construction projects.

**Recruitment Process and Timeline**

**Benefits**
- Extensive learning opportunities - we offer many hard and soft skills training to help you improve and challenge yourself
- You'll be involved in customized workshops run by Kitopi Academy
- You’ll have a chance to work in an international, diverse, and inclusive environment
- You’ll be part of one of the most caring communities out there.
- Finding a chance to become a shareowner with our ESOP plan (**T&C Applies**)
- Free and unlimited access to a nutritionist because we care about you
- No Dress Code (**T&C Applies**)
- Extended maternity and parental leave
- The infamous team activities and social events are bursting with fun
- Inclusive Private Health Insurance
- Up to 50% discount from Kitopi brands
- Annual leave as per the company policy

**So, what does it really mean to work at Kitopi?**

We are constantly striving to make Kitopi the best place to work in the world, by empowering you to be the best version of yourself every day. Our company values act as our guiding


  • Project Coordinator

    2 months ago


    Dubai, United Arab Emirates Synergy Project Management Full time

    **KEY RESPONSIBILITIES**: - Professional knowledge in Interior /construction of the villa's Procurement. - Establish and maintain strong and positive relationships with suppliers and vendors. - Negotiate pricing, supplier contracts and service level agreements with vendors, suppliers and agents to ensure the highest quality products for lowest possible cost...

  • Project Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates Synergy Project Management Full time

    KEY RESPONSIBILITIES: Professional knowledge in Interior /construction of the villa's Procurement. Establish and maintain strong and positive relationships with suppliers and vendors. Negotiate pricing, supplier contracts and service level agreements with vendors, suppliers and agents to ensure the highest quality products for lowest possible cost or best...

  • Project Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates Synergy Project Management LLC Full time

    You will be providing key administrative support from the project initiation through to the project post-completion handover. Liaising with the relevant internal departments and external Consultants, Landlords, Clients, Subcontractors, and the like in providing up-to-date and concise information to ultimately aid project delivery. Involved in procurement,...


  • Dubai, United Arab Emirates GazMin International Project Management Services LLC Full time

    **Position Overview**: **Key Responsibilities**: - **Project Coordination**: - Assist in planning, executing, and finalizing projects according to strict deadlines and within budget. - Coordinate the efforts of team members and third-party contractors or consultants. - Define project scope, goals, and deliverables that support business goals in...


  • Dubai, Dubai, United Arab Emirates GazMin International Project Management Services LLC Full time

    Position Overview:Key Responsibilities:- Project Coordination: Assist in planning, executing, and finalizing projects according to strict deadlines and within budget. Coordinate the efforts of team members and thirdparty contractors or consultants. Define project scope, goals, and deliverables that support business goals in collaboration with senior...


  • Dubai, United Arab Emirates Synergy M E A Project Development Consultant Full time

    We are seeking a highly organized and detail-oriented individual to fill the position of Interior Fit Out Document Controller cum Project Coordinator. In this role, you will be at site, responsible for managing and coordinating project documentation, ensuring accuracy, and supporting project teams to deliver successful interior fit-out projects. Key...

  • Project Coordinator

    2 weeks ago


    Dubai, United Arab Emirates TITIMO Full time

    **Project Coordinator Job Description: - ** 1. Assisting with project planning: The project coordinator may help to develop project plans, timelines, and budgets in collaboration with the project manager. 2. Monitoring project progress: The project coordinator keeps track of project activities, timelines, and deliverables, and reports progress to the...


  • Dubai, United Arab Emirates Synergy Project Management Full time

    Introduction: We are looking for a talented and experienced Marketing Project Manager to join our dynamic marketing team. As a Marketing Project Manager, you will play a pivotal role in planning, executing, and optimizing our marketing campaigns and initiatives. Your expertise in project management, combined with your deep understanding of marketing...

  • Project Coordinator

    3 weeks ago


    Dubai, United Arab Emirates Unique World Business Center Full time

    We are seeking a detail-oriented and highly organized individual to join our team as a Project Coordinator. The Project Coordinator will be responsible for overseeing and coordinating various aspects of our ongoing project, including managing project work, coordinating with civil and MEP (Mechanical, Electrical, Plumbing) contractors, maintaining proper...

  • Project Coordinator

    4 weeks ago


    Dubai, United Arab Emirates Golden Vives Parties & Entertainment Co llc Full time

    A Project Coordinator plays a pivotal role in facilitating the smooth execution of projects by providing administrative and logístical support to project managers and teams. Their responsibilities typically span various aspects of project coordination, communication, and documentation. Here's a detailed job description for a Project...

  • Project Coordinator

    1 week ago


    Dubai, United Arab Emirates Golden Vives Parties & Entertainment Co llc Full time

    A Project Coordinator plays a pivotal role in facilitating the smooth execution of projects by providing administrative and logístical support to project managers and teams. Their responsibilities typically span various aspects of project coordination, communication, and documentation. Here's a detailed job description for a Project...

  • Project Coordinator

    1 week ago


    Dubai, United Arab Emirates MrPaints Man House Painting Works LLC Full time

    A reputed ‘Fit Out’ Company in Dubai Investments Park is looking for a project coordinator. The Project Coordinator will be responsible for assisting in planning, scheduling, communication, and coordination among various teams involved in the project. Responsibilities include but are not limited: - Liaise & coordinate with all Sub contractors &...

  • Project Coordinator

    4 weeks ago


    Dubai, United Arab Emirates Ateca Consulting Full time

    **Project coordinator** Urgent requirement for a Project coordinator** **in Qatar on a 12 month contract for a major IT vendor. **Responsibilities**: - Support the development and maintenance of project plans, including timelines, budgets, and resource allocation - Coordinate project team meetings, including scheduling, agenda preparation, and meeting...

  • IT Project Coordinator

    2 months ago


    Dubai, United Arab Emirates Almeerai Full time

    We are looking for an experienced IT Project Coordinator to oversee and coordinate various IT projects from initiation to completion. The IT Project Coordinator will work closely with project managers, technical teams, and stakeholders to ensure projects are delivered on time, within scope, and within budget. This role requires strong organizational skills,...

  • Project Coordinator

    2 weeks ago


    Dubai, United Arab Emirates Cygnus Telecom LLC Full time

    Salary -AED 3500-4500 **Project Coordinator responsibilities include**: - Coordinating project schedules, resources, equipment and information - Liaising with clients to identify and define project requirements, scope and objectives - Ensuring that clients’ needs are met as the project evolves **Job brief** We are looking for a responsible Project...

  • Project Coordinator

    2 weeks ago


    Dubai, United Arab Emirates ASIA PRIME GENERAL CONTRACTING COMPANY Full time

    **Qualification**: - Bachelor’s Degree in Civil Engineering - Minimum of 5 years work experience with Main Contractor in UAE. - Strong communication and supervisory skills - UAE driving license - Available in UAE **Responsibilities**: - Prepares - in coordination with Project Manager/ Engineering dept. - structural and architectural shop drawings for...

  • Project Coordinator

    1 month ago


    dubai, United Arab Emirates XYZ Technologies Full time

    Position Overview:We are currently seeking a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will preferably have a background in electrical or mechanical engineering, as our company specializes in audio-visuals and system integration. The Project Coordinator will be responsible for supporting project managers in...

  • Project Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates Golden Vives Parties & Entertainment Co llc Full time

    A Project Coordinator plays a pivotal role in facilitating the smooth execution of projects by providing administrative and logístical support to project managers and teams. Their responsibilities typically span various aspects of project coordination, communication, and documentation.Here's a detailed job description for a Project...

  • Project Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates Unique World Business Center Full time

    We are seeking a detail-oriented and highly organized individual to join our team as a Project Coordinator. The Project Coordinator will be responsible for overseeing and coordinating various aspects of our ongoing project, including managing project work, coordinating with civil and MEP (Mechanical, Electrical, Plumbing) contractors, maintaining proper...

  • Project Coordinator

    1 week ago


    Dubai, Dubai, United Arab Emirates XYZ Technologies Full time

    Position Overview:We are currently seeking a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will preferably have a background in electrical or mechanical engineering, as our company specializes in audio-visuals and system integration. The Project Coordinator will be responsible for supporting project managers in...