Business Development Assistant

7 months ago

Dubai, United Arab Emirates Kent Full time

**Location**
- Dubai**Category**
- Administration**Date Published**
- 23/11/23**Status**
- Potential**About you**:
Join us. Unleash your energy within.
- If you have world-class ambitions to reach the stars while keeping your feet on the ground, we’re the team for you. We've created a new breed of company - future-focused with reimagined ambition across all disciplines within the energy sector.
- We love people who know their own potential and are not afraid to use it. We know that together, we’re far more than the sum of our parts. So, we celebrate people who want to grow and develop as we work together on some of the largest projects on the energy world stage.**Our purpose and beliefs**:
As Kent, we’re tackling the greatest challenge of our time - to bring our world the energy it needs in the most responsible way ever imagined.
- It’s the energy of every member of our team driven by our beliefs that is making this happen. Whatever our skill, our language, or our culture. These beliefs define and direct us every day to be the very best - for ourselves, our clients, our key stakeholders, the communities we operate in and the planet:

- We PLAY BIG
- We thrive on EMOTIONAL AGILITY
- We are FANATICAL ABOUT PERFORMANCE
- We are built on INFINITE THINKING-
**Our vision for Diversity, Inclusion and Belonging**:
We recognise that diversity & inclusion are catalysts for success. We’re heightening awareness on the benefits of people diversity, diversity of experiences and diversity of our perspectives. Creating a culture of inclusivity where all employees feel a sense of belonging.
- Our combined energy is fueled by different nationalities, across 6 continents and 24 countries. Our commitment is to celebrate character - no matter what ethnic background, gender, age, religion, identity, or disability.**About the job**:
Kent is looking for a Business Development Assistant to support the global Business Acquisition organisation. The Business Development (BD) Assistant will report to the Director of BD Operations, Strategy and Positioning to administer the business development process, assist in administrative tasks, data management and coordination to help foster new business relationships and expand the organisation's market presence. The BD Assistant is cooperative, resourceful, organised and motivated to support sales, enhance the company's reputation, and help foster the Kent culture within the department and wider organisation.**Your responsibilities**:

- ** Vendor Registrations & Tender Portal Management**: Manage various vendor registrations, ensuring required documents such as trade license, insurance policies, etc. are up to date and uploaded in the vendor portals or third-party procurement systems such as Ariba, ISN, etc. and met in compliance to legal, commercial, finance, QHSE and technical engineering specifications.
- ** Data Management**: Maintain accurate records of business development activities, master services agreements, and opportunities in the company's CRM database i.e. Salesforce. On a weekly basis, initiate requests for project details on newly awarded projects and populates experience database.
- ** Due Diligence Processing**: Process requests for client and partner due diligence checks through the company’s online tool and communicate results to stakeholders.
- ** Sales & Marketing Collateral**: Assist in the creation and distribution of marketing materials, experience lists, project profiles and capability presentations.
- ** Administrative Support**: Handle administrative tasks such as scheduling meetings, expense claims, calendars, and coordinating travel arrangements for the business development team.
- ** Proposal Development Support**: Provide support to the Proposal & BD Team in preparing responses to EOIs, RFIs, PQQs and RFQs and other presentations for potential clients, ensuring accuracy of data and information.
- ** Event Support**: Coordinate and support participation in industry events, conferences (i.e. EIC events, Gastech, ADIPEC), and trade shows to promote the company's services.
- ** Subscriptions Management**: Manage various subscriptions as required by the BD team for each region.
- ** Budget Tracking**: Keep track of all BD-related expenses and log them in the budget tracker to ensure that prior approvals are sought before incurring them.

**Your knowledge/skills, education, and experience**:
**Qualification/ Certification**:

- Bachelor’s degree in business / marketing or equivalent years’ experience

**Communication**:

- Excellent command of the English language in both oral and written communication and skills.

**Core Competencies**:
**Skills**
- Excellent project management and organizational skills
- Excellent written and verbal communication skills
- Ability to prioritize and balance multiple projects simultaneously
- Excellent Microsoft Office skills, in particular Excel, Word and PowerPoint
- Comfortable with web-based project management tools

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