Procurement Officer

4 days ago


Dubai, United Arab Emirates Real Meal - Healthy Kitchen Full time

**Procurement/Purchasing Officer Job Description**:
Handling activities pertaining to purchasing requirements for the Kitchen and Office.

**Role and Responsibilities**:

- Responsible for purchasing all products and services of the Kitchen and Office.
- Maintaining the highest quality of products and services that are ordered to the Kitchen Specifications.
- Ensuring that competitive quotations are obtained, and the best prices are maintained.
- Follow up on all local purchases and/or importation.
- Work closely with store staff regarding the delivery of items, stock position, quality of items etc.
- Improve the purchasing power with available resources by consolidating the orders, wherever possible.
- Monitoring day to day operation.
- Report immediately any problems related to suppliers regarding delivery problem short supply non availability of items etc.
- Coordinate with the other outside operation for the entire Purchasing process.
- Maintain all Management information in strict confidence.
- Perform any special duties or projects as assigned from time to time by the Management.
- Work closely with Finance Manager and Head Chef in order to achieve and maintain best quality of the goods and ensure that all goods are available when necessary.
- Forecast volumes, maintain stock levels, quality & delivery of items and update them in conjunction with the chefs on a constant basis.
- Maintain and research pricing for all purchased goods and provide all records needed for accounts and auditing purpose.
- Overseeing all activities of the purchasing department.
- Track and schedule all materials, equipment, services, supplies and personnel purchase orders. Preparing plans for the purchase.
- Following and enforcing the company's procurement policies and procedures.
- Reviewing, comparing, analyzing, and approving products and services to be purchased.
- Managing inventories and maintaining accurate purchase and pricing records.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Develop and maintain strong relationships with vendors and suppliers. Maintaining good supplier relations and negotiating contracts.
- Researching and evaluating prospective suppliers.
- Preparing budgets, cost analyses, and reports.
- Encourage continuous improvement in competitive bidding practices.
- Open new accounts as needed.
- Track inventory levels and manage purchasing activities.
- Develop and maintain inventory control procedures.
- Manage claims.
- Review supplier proposals and invoices.
- Track and report budgets by month, budget variance, and actual budget.
- Improve operations through process improvements.
- Develop and implement systems to monitor vendor performance.
- Attend vendor meetings.
- Develop cost control plans.
- Document policies and procedures.
- Coordinate with staff, operations personnel, and outside agencies to ensure materials, equipment, and services are available when needed.
- Assist with contracts.

**Skills and Requirements**:

- Degree in accounting, supply chain, business management or a related field.
- 2+ years of UAE experience as a procurement officer or in a similar position.
- Purchasing/ Procurement or related experience in food & beverage industry.
- Accounting knowledge preferred.
- Prior experience working with suppliers and resources within Dubai UAE market preferred.
- Proficiency in Microsoft Office and purchasing software.
- Excellent communication skills, both verbal and written.
- Good analytical and strategic thinking skills.
- Strong negotiation skills, time management skills, decision-making skills, and demonstrated ability to synthesize information from many sources
- Attention to detail.
- Knowledge of financial regulations.
- Excellent relationship building skills and organizational skills.
- Inventory control.
- Goods receivable - check all stock matches the invoice, is in good condition, acceptable shelf life.
- Goods returned - manage returned stock and ensure credits are given.
- Quote requests for capital expenditure.
- Able to search and find complex items to fulfil all requests from department managers.
- Warehouse management.
- Prepare weekly, quarterly and annual reports.
- Able to manage stock in and out.
- End of month statement settlement.
- Purchase orders.
- Petty Cash control.
- Should be available in UAE for immediate interview and joining.
- Valid UAE Driving License preferred.

**Job Types**: Full-time, Permanent

Pay: AED3,500.00 - AED4,500.00 per month


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