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HR & Administration Coordinator

1 month ago

Dubai, United Arab Emirates ParkerConnect Full time

**HR and Administration Officer**
**Background /**
**Experience**
**? 5+ years relevant experience**
**? In-depth knowledge of rules and guidelines relating to UAE Mainland and**
**Free Zone Trade License and compliance.**
**? Outstanding communication and negotiation abilities.**
**? Excellent Team work skills**
**? Strong administrative & organizational abilities**
**? Excellent in English written and verbal communication skills**
**Qualifications Bachelor’s Degree in Business Management/ Human Resources**
**Job Duties and**
**Responsibilities**
**Administration**
**1. Ensure that Company’s tenancy/lease and trade licenses, Dubai Chamber**
**Membership, Establishment Cards are renewed on time.**
**2. Maintain a list of company cars with their registration expiry and ensure that**
**Company Car Insurance renewal has been renewed before its expiry.**
**3. Process company vehicle branding and renewal.**
**4. Monitor and schedule company vehicles maintenance service, traffic fines,**
**fuel and salik expenses.**
**5. Maintain on monthly basis a list of mobile phone calls of employees and**
**analyze if calls limits have been exceeded.**
**6. Negotiating contracts, agreements, and cooperative arrangements with**
**service providers - hotel corporate rates etc.**
**7. Petty Cash Management**
**8. Arrange First Aid Training & Fire Fighting Training**
**9. Assist the management in new assigned project related to administration**
**activities such as providing quotations from different service providers to**
**ensure compliance with the company’s policy and procedure.**
**10. Ensures preventive interruption of the operations of office equipment such**
**as air-conditioning units and forklift, by completing preventive maintenance**
**requirements; calling for repairs; maintaining equipment inventories;**
**evaluating new service providers and suppliers.**
**11. Maintain supplies inventory and order pantry items for the office, office**
**stationary and first aid kit items by checking the stock and replenish when**
**necessary with attention to budgetary constraints.**
**12. Guide employees with documentation and arrange visa appointments on**
**Schengen visa requirements and other countries’ visa requirements for**
**employees’ business travel.**
**13. Responsible for the travel management of the employees, guests, clients and**
**partners for training and business meetings and ensure reasonable logical**
**airfare for business related travel arrangements.**
**14. In-charge in Office Maintenance to ensure a clean & comfortable working**
**environment.**
**15. Greet visitors and answer telephone calls and direct them to the concerned**
**member or staff.**
**16. Manage events, organize functions and book venue**:
**Min Experience**:
3 Years

**Salary**:
AED 8500

**Temp/Perm**:
Permanent

**Location**:
Dubai

**Posted Date**:
June 5, 2023

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