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Receptionist/secretary Required in Dubai
3 weeks ago
Job Summary: We are currently seeking a dynamic and versatile individual to join our team as a Receptionist / Secretary in Dubai. This position requires a combination of exceptional organizational skills, excellent communication abilities, and the ability to handle multiple tasks efficiently. As a Receptionist / Secretary, you will play a vital role in maintaining smooth office operations and providing administrative support to various departments.
**Responsibilities**:
- Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
- Answer and direct incoming calls, taking messages and transferring calls to the appropriate individuals.
- Manage the reception area, ensuring it is clean, organized, and reflects a professional image.
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist in making travel arrangements, including flights, accommodations, and transportation.
- Maintain office supplies and inventory, placing orders as needed.
- Prepare and modify documents, including correspondence, reports, memos, and presentations.
- Conduct basic bookkeeping tasks, such as managing expenses and processing invoices.
- Assist with HR-related tasks, such as maintaining employee records and coordinating interviews.
- Provide administrative support to various departments, including data entry, filing, and record-keeping.
- Handle inquiries and provide accurate information about the company's products, services, and operations.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.
**Requirements**:
- High school diploma or equivalent qualification. Additional education or certifications are a plus.
- Proven work experience as a Receptionist, Secretary, or in a similar administrative role.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with office equipment, such as printers, scanners, and telephone systems.
- Attention to detail and a high level of accuracy in work.
- Ability to prioritize tasks and meet deadlines.
- Professional and friendly demeanor, with exceptional customer service skills.
- Fluency in English is required. Knowledge of Arabic or any other language is a plus.
Join our team and contribute to the smooth functioning of our office by providing exceptional administrative support. As a Receptionist / Secretary, you will play a pivotal role in ensuring effective communication, organization, and customer service within our company.
**Salary**: AED3,000.00 per month
Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- receptionist/secretary: 2 years (preferred)
**Language**:
- Arabic (preferred)
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