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Invoice & Collection Assistant

2 months ago

Dubai, United Arab Emirates RTS Construction Equipment Rental LLC Full time

Daily collection follow-up as per Debtors’ Ageing Summary (AR) and agreed contractual terms with clients.
- Maintaining debtors’ master record. Review ageing analysis on daily basis and follow assigned steps accordingly for collection.
- Handle or assist - Hire Desk team and BDEs to collect advance payments.
- Follow up as per previously agreed contractual terms with clients. Also communicate to reporting authority/ respective officials, if any irregularities noticed.
- Needs to get standard templates for correspondence and must use to communicate with the clients on required stages.
- Cross checking of monthly sales invoices on the required cases.
- Assist and register new clients upon receipt of approval from the reporting authority.
- Continuous interactions with BDEs, Hire Desk team and other in-charges while handling payment follow up and receiving money as per agreement. All defaulted and likely defaulting cases to be reported to reporting authority and must co-ordinate to bring it to normal.
- Must be responsible to handle accounts reconciliation & balance confirmation (debtors).
- Ensure that all invoices raised from our Company have been posted in respective Clients’ system.
- Responsible to get the balance confirmation through concerned sales personnel on yearly basis and for cases when the collection seems to be in risk.
- Responsibility lies with Collection/Credit control Dept. personnel to ensure that proper documentations are available with us so as to protect the interest of the Company in case of any legal dispute.
- Evaluate and prepare collection analysis and submit to reporting authority and Management.
- Posting receipt vouchers (Debtors’ cheques).
- Assist and prepare credit notes, co-ordinate to get approval and posting.
- Coordinate and arrange required documents from selected clients which are directly managed by Sales managers.
- Confirms procedures and documents are complying with certification (ISO/ IMS) requirements, if required.

**Job Types**: Full-time, Permanent

**Salary**: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- ENGLISH (preferred)

License/Certification:

- UAE DRIVING LICENSE (preferred)

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