Collection Assistant Librarian

3 weeks ago

Dubai, United Arab Emirates American University in Dubai Full time

**Collection Assistant Librarian**

The Collection Assistant Librarian is responsible to support the access, use, management and development of library

collections in all formats, physical and electronic formats (include books, e-books, journals, databases, and course reserve

materials and media resources).

**Principal Responsibilities**:
**Collection & Acquisitions**
- Assists in the preparation of orders and requisitions for library purchases.
- Verifies and approves book orders, checking that cataloguing is correct.
- Reviews purchase requests to avoid purchase of materials already owned, and to reject requests that fall outside of

established Collection Development Policies.
- Works with designated book suppliers to follow up enquiries relating to book orders.
- Downloads titles records from OCLC and other bibliographic tools to the library acquisitions module system.
- Verifies and checks materials when received against orders.
- Reviews the library’s online catalog, for holdings information and other vital data, to make sound decisions to either

accept or decline material offered as gifts to the Library.
- Maintains appropriate records and/or correspondence files related to gifts or gifts
- in-kind received by the University

Libraries.
- Process orders and invoices in the library system.

**Cataloging & Metadata**
- Maintains bibliographic control of library records and materials, oversees cataloging functions for all formats

(monographs, serials, media), special collections, and electronic resources.
- Assists the Collection Management Librarian to determine appropriate local cataloguing standards and procedures,

in particular the re-use of bibliographic records from the union catalogue and other sources of catalogue records, and

the creation of basic records from scratch.
- Creates and/or imports MARC catalogue records of print and non-print materials for the library to an agreed standard.
- Checks and amends records in the library catalogues and maintain authority files.
- Classifies library materials in accordance with established policy, and where necessary re-classify existing library

materials.
- Searches various bibliographic resources to locate, create, or modify appropriate items or bibliographic records to

maintain integrity of collection development data in the online catalog.
- Assists with the processing of materials and the updating of online catalog records for items being weeded from the

collection or otherwise removed as the result of collection development decisions.
- Checks, edits and approves research outputs deposited in the university repository, including open access and

copyright compliance checking.

**Other**
- Participate in Library and Bridge teams/working groups as assigned.
- Serves as a backup to other staff as needed and as requested by the supervisor.
- Performs other duties as requested by the Library leadership.

**Competencies and Skills Used**:

- Professional experience in an academic library.
- Working knowledge of a library cataloguing standard (AACR2 or RDA), the MARC21 bibliographic format, and a major

library classification scheme.
- Knowledge of the Library of Congress (LC) system a plus.
- Practical experience of cataloguing and classifying library materials.
- Knowledge of using a range of information sources: print and electronic resources.
- Computer proficiency including Word, Excel, PowerPoint.
- Excellent written and oral communication skills.
- Excellent interpersonal skills.
- Organizational skills and ability to prioritize.
- Initiative, ability to work well under pressure and multitask.
- Willingness and ability to work an established schedule.
- Must have strong work ethic and adhere to confidentiality of user record.
- Ability to work independently on assigned tasks and willingness to learn new tasks.
- Must possess a positive attitude, enthusiasm, and desire for helping people.
- Physical Demand:
1) Climbing (ladders, ramps, stairs )

2) Carrying a minimum of 15 kg

3) Reaching Above / Below Shoulder

4) Bending / Squatting / Kneeling / Crouching / Crawling / Lifting.

**Essential Qualifications**:

- Bachelor’s degree in library science or equivalent degree
- Experience working with a Library Management System.

**Desired Additional Qualifications**:

- Minimum of two-years’ experience working in an academic or research library.
- Proficiency in Arabic & English (reading, writing, and speaking).
- Experience working with an external supplier for the provision of goods and services.

Applications will be accepted and evaluated until this position is filled.- Cover letter
- Updated CV
- Contact information of three (3) academic/professional references.

**_Angele El Khoury _**
**_Director of Human Resources _**
The American University in Dubai
P. O. Box 28282, Dubai, U.A.E.
- No telephone calls please. _
- While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up inte

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