Assistant Events Planning Manager

2 weeks ago


Dubai, United Arab Emirates Marriott International, Inc Full time

**Job Number** 22123813

**Job Category** Food and Beverage & Culinary

**Location** JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

***

To organize all hotel events with a seamless turnover from sales to operations back to sales. Assure to provide all customers with a consistent, intuitive and high-level of service according to the Marriott event standards throughout the pre-event, event and post-event phases. Planning and handling events to include Pop-Up events (event requests within 7 working days), internal events and event turnovers from sales up to 800 guests and 800 rooms.

**CANDIDATE PROFILE**

**Education**

College degree preferred

Multilingual preferred

Previous similar position in the event department of a large-scale hotel

**Skills and Knowledge**

Understand group and catering positioning of the hotel

Knowledge of menu and food presentation

Attention to details

Confident and quick learner

Problem solving skills

Organization skills of multiple events at the same time

Ability to handle complex events including 3rd party vendors

Familiar handling events including a large quantity of sleeping rooms

Knowledge of possible capacities and catering styles of the hotel

Understanding of how the different departments within the hotel are linked to each other

Effective communication skills and professional use of English language

Distribute information in a concise, well-organized and detailed manner

Manages guest conflict situations effectively

Remains calm and professional in stressful situations

Excellent time management skills and is able to prioritize work effectively

Ability to individually work on projects next to the handling of events

**CORE WORK ACTIVITIES**

**Essential Functions**
- As an expert being able to collaborate with a customer and craft individual events.
- Taking care of a smooth transition from sales to events planning.
- Handle groups & events contracted by the Sales team ranging from 1 room per night/ 1 pax to 800 rooms per night/ 800pax
- Focus on future planning potential problems and/or conflicts from a service/planning point of view and solutions towards them to improve guest satisfaction and planning efficiency.
- Being proactive in offering solutions.
- Accurately forecasting all the events (bedrooms and/or catering).
- Creating Banquet Event Orders & Group Resumes.
- Guidance and support throughout the event.
- Being knowledgeable about product and services.
- Handle the billing process by preparing invoices, having bill reviews with the guest and finalizing the invoices by ensuring billing accuracy.
- Takes total ownership and responsibility for the successful planning & coordination of groups & events assigned.
- Continuous communication with the operational team.
- Working effectively with third party vendors.
- Organizing & planning the group rooms side of the event.
- Working in coordination with assigned Group housing partner to ensure rooming list & room instructions have been updated accurately.
- Guiding the client throughout the event as the expert partner for the guest by being a consultant
- Attend & run the daily service communication tool; BEO meeting.
- Up-sell last minute items to ensure profitability.
- Conduct pre
- and post-conference meetings in line with Marriott standards.
- Show around in connection with in-house functions.
- Coordinate all activities involving the pre
- and post-event process.
- Communicate challenging situations accurately to responsible departments.
- Handle guest complaints in a professional manner and come up with solutions.
- Leading assigned the team members.
- Developing, supporting, training and coaching other team members.
- Providing constructive feedback
- Responsibility of working on individual projects besides the organization of events.
- Following department timelines for actualization, BEO & Group resume distribution, rostering, forecasting, etc.
- Rewarding Bonvoy points in a timely manner after checking the required criteria mentioned on the Job Aid for posting points.
- Working honestly, ethically & with integrity

This list is meant to be representative of the common responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, it is not exhaustive. Management reserves the right to revise this job description or to require that other or different tasks be performed when circumstances change (i.e. emergencies, changes in personnel, workload, rush jobs, or technological developments).

**Working with Others**
- Develop and maintain positive and productive working relationships with other employees and departments.
- Support all co-workers and treat them with dignity and respect.
- Partner with and assist others to pro



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