Project Administrator

3 weeks ago


Dubai, United Arab Emirates Geosyntec Consultants, Inc. Full time

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
- Manage project documents and workflows in the client document portals.
- Generate established systems reports, as required.
- Assist with generating project write ups for marketing purposes.
- Assist with other office administrative functions as needed, such as filing, printing and collating project documentation, and word processing.

**EDUCATION, QUALIFICATIONS, AND EXPERIENCE**
- Associate’s degree with a major in accounting or finance and at least 1 year of related project administration experience preferably in a professional services firm, and/or in an engineering environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
- Knowledge of job costing, contract file administration and comprehension of project revenue. (required)
- Working knowledge of Microsoft Office and proficiency in Excel. (required)
- Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
- Accurate data entry, writing and editing skills. (required)
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)

**CULTURE/EEO STATEMENT**

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical a\expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting

**_Equal Opportunities Employer_**

***

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
- Manage project documents and workflows in the client document portals.
- Generate established systems reports, as required.
- Assist with generating project write ups for marketing purposes.
- Assist with other office administrative functions as needed, such as filing, printing and collating project documentation, and word processing.

**EDUCATION, QUALIFICATIONS, AND EXPERIENCE**
- Associate’s degree with a major in accounting or finance and at least 1 year of related project administration experience preferably in a professional services firm, and/or in an engineering environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
- Ability to read and comprehend moderately complex instr



  • Dubai, Dubai, United Arab Emirates MBK Project Management Full time

    Project Manager Job Summary:Our company is seeking a technology integration coordinator to lead and manage the planning, execution, and delivery of smart home projects.The ideal candidate will have a strong background in residential construction and/or renovation, project management, and excellent leadership skills.Responsibilities:Plan, execute, and deliver...


  • Dubai, Dubai, United Arab Emirates Melius Project Consulting Full time

    The Administrative Coordinator will provide key support to ensure the efficient operation of our office. This role involves coordinating travel arrangements, managing expense reports, and performing various organizational tasks.Key Responsibilities:Research and book flights, hotels, car rentals, and other travel arrangements for employees, management, and...

  • Project Administrator

    4 weeks ago


    Dubai, United Arab Emirates Geosyntec Consultants, Inc. Full time

    **ESSENTIAL DUTIES AND RESPONSIBILITIES** - Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies. - Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. -...

  • Project Administrator

    3 weeks ago


    Dubai, United Arab Emirates Talia Limited Full time

    We are seeking a motivated self-starter for a project administrator position in our company based in Dubai. You will be responsible, among other things, for coordinating project activities, maintaining and updating the project schedule, managing assignments, monitoring progress and communicating with the project team. The project administrator will report...

  • Project Manager –

    1 week ago


    Dubai, Dubai, United Arab Emirates MBK Project Management Full time

    Description:We are seeking an experienced and results-driven Project Manager to join our team. The Project Manager will oversee the planning, execution, and successful delivery of smart home projects, ensuring that all aspects of the project are completed on time, within budget, and to the highest quality standards. The ideal candidate will have a strong...

  • Project Manager –

    2 days ago


    Dubai, Dubai, United Arab Emirates MBK Project Management Full time

    :We are seeking an experienced and results-driven Project Manager to join our team. The Project Manager will oversee the planning, execution, and successful delivery of smart home projects, ensuring that all aspects of the project are completed on time, within budget, and to the highest quality standards. The ideal candidate will have a strong background in...

  • Project Administrator

    4 weeks ago


    Dubai, United Arab Emirates Independent Food Company Full time

    Driven to create unique home-grown food concepts that bring people together, the Independent Food Company is a UAE-based hospitality company with multiple concepts under it's umbrella - SALT, Switch, Parker's, Grind, Somewhere and Public. We are seeking a highly competent and motivated Project Administrator - Update new store opening - Breaking complex...


  • Dubai, United Arab Emirates SpurSol Full time

    **_Job Description:_**: - 1. Engagement in the project’s administrative work;_ - 2. Carrying out administrative and logístical tasks on the order of the employer, monitoring tasks and reporting to the superior until their completion;_ - 3. Strict enforcement of administrative rules regarding official documentation, vehicles, etc._ - 4. Following...

  • Project Administrator

    3 weeks ago


    Dubai, United Arab Emirates DAT Engineering Consultancy - DUBAI Full time

    Project administrator is responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget. It also break projects into tasks, create workflows, analyze risks, and provide documentation. **Salary**: AED4,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or...

  • Project Administrator

    4 weeks ago


    Dubai, United Arab Emirates STIINE ELECTROMECHANICAL WORKS LLC Full time

    **Key Responsibilities**: - Provide administrative support to project managers and teams. - Assist in project planning, scheduling, and tracking. - Manage project documentation, including reports, presentations, and meeting minutes. - Coordinate with team members and consultant to ensure smooth project execution. - Handle basic project budgeting and expense...

  • Project Administrator

    20 hours ago


    Dubai, United Arab Emirates STIINE ELECTROMECHANICAL WORKS LLC Full time

    **Key Responsibilities**: - Provide administrative support to project managers and teams. - Assist in project planning, scheduling, and tracking. - Manage project documentation, including reports, presentations, and meeting minutes. - Coordinate with team members and consultant to ensure smooth project execution. - Handle basic project budgeting and expense...


  • Dubai, Dubai, United Arab Emirates MBK Project Management Full time

    **Job Description:**We are seeking an experienced and results-driven project manager to oversee the planning, execution, and successful delivery of smart home projects.The ideal candidate will have a strong background in residential construction and/or renovation, project management, excellent leadership skills, and a passion for technology and...


  • Dubai, Dubai, United Arab Emirates edari Full time

    We are looking for a highly organized and detail-oriented Project Administrator to support our team in Dubai. As a key member of the Contract and Procurement Division, you will be responsible for managing project documentation and ensuring compliance with document control procedures.This contract role has an initial duration of 6 months and is renewable. You...


  • Dubai, Dubai, United Arab Emirates MBK Project Management Full time

    RequirementsBachelor's degree or extensive experience in engineering, construction management, business administration, or a related field.Proven experience in project management, preferably in the residential construction, home renovation, home automation, or smart home industry.Strong understanding of smart home technologies, including home automation...


  • Dubai, United Arab Emirates UNITED ENGINEERING CONSTRUCTION Full time

    Project Administrator - Must have engineering degree with holding experience in building construction. Job location - Dubai. **Salary**: AED5,000.00 - AED8,000.00 per month

  • Project Administrator

    4 weeks ago


    Dubai, United Arab Emirates Wood Plc Full time

    Overview / Responsibilities: Wood is hiring a **Project Administrator** in Dubai, UAE. - Effectively and professionally greet and communicate with all visitors and employees to the office - Providing general administrative assistance to the office; including but not limited to data entry, filing, photocopying, scanning - Assisting the office with various...


  • Dubai, United Arab Emirates Wood Plc Full time

    Overview / Responsibilities: Wood is currently recruiting a Project Administrator to be based in Dubai on a permanent contract/assignment. Role Responsibilities - To Provide Admin support to our client, including mobilisation plans for in country staff - Support Project Management Team with delivery, Lead communication, personnel logistics and reporting -...

  • Project Administrator

    4 weeks ago


    Dubai, United Arab Emirates Tips and Toes Middle East Full time

    _**Responsibilities**:_ - Prepare purchase order for projects and Renovation projects - processing lpo requisition - submission of payment request - submission & posting of receipt goods. - Process new vendors registration. - Point of contact for the payment release - Process and submit request for the collection of security deposit to contractor. - Record...


  • Dubai, United Arab Emirates IBS Group (IBS Decor) Full time

    The Role Administrator/ Project Coordinator. We are looking for an organized Administrator / Project coordinator to join our team in Dubai. You will be responsible for managing and maintaining all sales and project documentation, ensuring that documents are properly stored, tracked, and distributed. Responsibilities: - Manage and maintain administrative...


  • Dubai, United Arab Emirates Geosyntec Consultants Full time

    **ESSENTIAL DUTIES AND RESPONSIBILITIES** - Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies. - Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. -...