Project Administrator
2 weeks ago
Overview / Responsibilities:
Wood is currently recruiting a Project Administrator to be based in Dubai on a permanent contract/assignment.
Role Responsibilities
- To Provide Admin support to our client, including mobilisation plans for in country staff
- Support Project Management Team with delivery, Lead communication, personnel logistics and reporting
- Ensure project management reporting, internally and externally, is correctly formatted, approved by all parties and submitted on time
- Support preparation for Asset Project Technical Reviews, such as HAZOPs Coordinate IT arrangements critical for Asset Team delivery
- Arrange and prepare presentations required for Project Management meetings Coordinate travel and desk moves for Asset Team personnel
- When required attend meetings for minute taking and issue of MoM's Own and update Asset Team Holiday Tracker
- As required, update office space tracker and coordination of desk moves for Asset Team Issue Asset Team Communications
- As required, ensure timesheets are correct and submitted on time
- As required, update Asset Team Organisation Charts
- Support effective collaboration between personnel from different department functions within Asset
- Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc.
- Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
- Create and maintain project team technical documents and organisation charts (MS Visio).
- Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc are allocated in a timely manner.
- Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)
- Ensure all project personnel CVs are in Wood format and keep database of these.
- Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance, etc.
- Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team.
- Support and coordination of all project requirements.
Skills / Qualifications:
**Skills / Experience**
- Previous onshore brownfield experience
- Previous Middle East experience is preferred.
- Highly organised
- Team Player
- Excellent knowledge of MS Office - Word, Excel and Power Point and formatting skills
- Good communication skills
- Can meet timelines.
- Great attention to detail
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work.
- Highly motivated and self-reliant
- Attention to detail and problem-solving skills.
- Confident and assertive
- Open thinker and innovator
- Flexible and adaptable
- Accuracy and meticulous
- Flexible and efficient
- Excellent computer skills - Computer literate - MS Office I Visio
- Excellent written and verbal communication skills.
- Strong organizational and planning skills
- Strong commitment to safety
- Clear communicator with good interpersonal skills and willingness to share knowledge and support others.
- An active listener with the ability to focus on customer requirements.
- Fluent in both spoken and written English language.
**Qualifications**
- Degree qualification or relevant educational qualification
Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
-
Dubai, Dubai, United Arab Emirates AESG Project Development Consultant Full timeAESG is a leading Engineering and Advisory firm dedicated to driving sustainability in the built environment.About the RoleWe are seeking an experienced Project Manager and Administrative Support Specialist to join our team. This role will encompass a combination of administrative, HR, and advisory responsibilities including:Acting as an executive assistant...
-
Project Oversight Specialist
5 days ago
Dubai, Dubai, United Arab Emirates MBK Project Management Full timeProject Manager Job Summary:Our company is seeking a technology integration coordinator to lead and manage the planning, execution, and delivery of smart home projects.The ideal candidate will have a strong background in residential construction and/or renovation, project management, and excellent leadership skills.Responsibilities:Plan, execute, and deliver...
-
Administrative Coordinator
7 days ago
Dubai, Dubai, United Arab Emirates Melius Project Consulting Full timeThe Administrative Coordinator will provide key support to ensure the efficient operation of our office. This role involves coordinating travel arrangements, managing expense reports, and performing various organizational tasks.Key Responsibilities:Research and book flights, hotels, car rentals, and other travel arrangements for employees, management, and...
-
Project Administrator
4 weeks ago
Dubai, United Arab Emirates Geosyntec Consultants, Inc. Full time**ESSENTIAL DUTIES AND RESPONSIBILITIES** - Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies. - Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. -...
-
Project Administrator
4 days ago
Dubai, United Arab Emirates Geosyntec Consultants, Inc. Full time**ESSENTIAL DUTIES AND RESPONSIBILITIES** - Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies. - Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing. -...
-
Project Administrator
4 weeks ago
Dubai, United Arab Emirates Talia Limited Full timeWe are seeking a motivated self-starter for a project administrator position in our company based in Dubai. You will be responsible, among other things, for coordinating project activities, maintaining and updating the project schedule, managing assignments, monitoring progress and communicating with the project team. The project administrator will report...
-
Project Manager –
2 weeks ago
Dubai, Dubai, United Arab Emirates MBK Project Management Full timeDescription:We are seeking an experienced and results-driven Project Manager to join our team. The Project Manager will oversee the planning, execution, and successful delivery of smart home projects, ensuring that all aspects of the project are completed on time, within budget, and to the highest quality standards. The ideal candidate will have a strong...
-
Project Manager –
6 days ago
Dubai, Dubai, United Arab Emirates MBK Project Management Full time:We are seeking an experienced and results-driven Project Manager to join our team. The Project Manager will oversee the planning, execution, and successful delivery of smart home projects, ensuring that all aspects of the project are completed on time, within budget, and to the highest quality standards. The ideal candidate will have a strong background in...
-
Project Administrator
4 weeks ago
Dubai, United Arab Emirates Independent Food Company Full timeDriven to create unique home-grown food concepts that bring people together, the Independent Food Company is a UAE-based hospitality company with multiple concepts under it's umbrella - SALT, Switch, Parker's, Grind, Somewhere and Public. We are seeking a highly competent and motivated Project Administrator - Update new store opening - Breaking complex...
-
Project Administrator
1 day ago
Dubai, United Arab Emirates Independent Food Company Full timeDriven to create unique home-grown food concepts that bring people together, the Independent Food Company is a UAE-based hospitality company with multiple concepts under it's umbrella - SALT, Switch, Parker's, Grind, Somewhere and Public. We are seeking a highly competent and motivated Project Administrator - Update new store opening - Breaking complex...
-
Project’s Administrative
4 weeks ago
Dubai, United Arab Emirates SpurSol Full time**_Job Description:_**: - 1. Engagement in the project’s administrative work;_ - 2. Carrying out administrative and logístical tasks on the order of the employer, monitoring tasks and reporting to the superior until their completion;_ - 3. Strict enforcement of administrative rules regarding official documentation, vehicles, etc._ - 4. Following...
-
Project Administrator
4 weeks ago
Dubai, United Arab Emirates DAT Engineering Consultancy - DUBAI Full timeProject administrator is responsible for coordinating project activities, managing schedules, and ensuring project deliverables are completed on time and within budget. It also break projects into tasks, create workflows, analyze risks, and provide documentation. **Salary**: AED4,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or...
-
Project Administrator
5 days ago
Dubai, United Arab Emirates STIINE ELECTROMECHANICAL WORKS LLC Full time**Key Responsibilities**: - Provide administrative support to project managers and teams. - Assist in project planning, scheduling, and tracking. - Manage project documentation, including reports, presentations, and meeting minutes. - Coordinate with team members and consultant to ensure smooth project execution. - Handle basic project budgeting and expense...
-
Smart Home Project Lead
5 days ago
Dubai, Dubai, United Arab Emirates MBK Project Management Full time**Job Description:**We are seeking an experienced and results-driven project manager to oversee the planning, execution, and successful delivery of smart home projects.The ideal candidate will have a strong background in residential construction and/or renovation, project management, excellent leadership skills, and a passion for technology and...
-
Project Administrator
2 weeks ago
Dubai, Dubai, United Arab Emirates edari Full timeWe are looking for a highly organized and detail-oriented Project Administrator to support our team in Dubai. As a key member of the Contract and Procurement Division, you will be responsible for managing project documentation and ensuring compliance with document control procedures.This contract role has an initial duration of 6 months and is renewable. You...
-
Project Delivery Specialist
2 weeks ago
Dubai, Dubai, United Arab Emirates MBK Project Management Full timeRequirementsBachelor's degree or extensive experience in engineering, construction management, business administration, or a related field.Proven experience in project management, preferably in the residential construction, home renovation, home automation, or smart home industry.Strong understanding of smart home technologies, including home automation...
-
Operations Project Administrator
15 hours ago
Dubai, Dubai, United Arab Emirates Phoenician Technical Services LLC Full timeProject Administration RoleThe Project Administrator role at Phoenician Technical Services LLC involves providing administrative support to our project management team. As a key member of our team, you will be responsible for coordinating project workflows, managing resources, and ensuring seamless project execution.Key Responsibilities:Develop and implement...
-
Project Administrator
1 week ago
Dubai, United Arab Emirates UNITED ENGINEERING CONSTRUCTION Full timeProject Administrator - Must have engineering degree with holding experience in building construction. Job location - Dubai. **Salary**: AED5,000.00 - AED8,000.00 per month
-
Project Administrator
4 days ago
Dubai, United Arab Emirates Wood Plc Full timeOverview / Responsibilities: Wood is hiring a **Project Administrator** in Dubai, UAE. - Effectively and professionally greet and communicate with all visitors and employees to the office - Providing general administrative assistance to the office; including but not limited to data entry, filing, photocopying, scanning - Assisting the office with various...
-
Project Administrator
15 hours ago
Dubai, Dubai, United Arab Emirates Parkonic Parking Systems and Management LLC Full timeWe are seeking a detail-oriented and organized Project Administrator to join our team at Parkonic Parking Systems and Management LLC.The successful candidate will be responsible for assisting the Project Manager in planning, coordinating, and overseeing projects.This includes tasks such as project planning, scheduling, resource management, risk assessment,...