818889 - Project Administrator

2 weeks ago


Dubai, United Arab Emirates Geosyntec Consultants Full time

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing.
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by Project Manager.
- Track accounts receivable and accounts payable as needed for project processing.
- Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
- Manage project documents and workflows in the client document portals.
- Generate established systems reports, as required.
- Assist with generating project write ups for marketing purposes.
- Assist with other office administrative functions as needed, such as filing, printing and collating project documentation, and word processing.

**EDUCATION, QUALIFICATIONS, AND EXPERIENCE**
- Associate s degree with a major in accounting or finance and at least 1 year of related project administration experience preferably in a professional services firm, and/or in an engineering environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
- Knowledge of job costing, contract file administration and comprehension of project revenue. (required)
- Working knowledge of Microsoft Office and proficiency in Excel. (required)
- Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
- Accurate data entry, writing and editing skills. (required)
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
- Ability to effectively present information to Project Managers, and other internal clients. (required)

**CULTURE/EEO STATEMENT


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