Front Office Executive and Admin Assistant

2 months ago


Ajman, United Arab Emirates ID Fresh Food India Private Limited Full time

**Reception Management**:

- Greeting and welcoming visitors in a professional and courteous manner.
- Managing incoming calls and directing them to the appropriate personnel.
- Maintaining a tidy and organized reception area.
- **Appointment Scheduling**:

- Coordinating and scheduling appointments for executives or other staff members.
- Managing meeting room reservations.
- **Communication Handling**:

- Distributing relevant information to the appropriate departments.
- **Visitor Assistance**:

- Assisting visitors with inquiries and providing necessary information.
- Notifying employees of visitor arrivals.
- **Administrative Support**:

- Providing administrative support to various departments as needed.
- Handling data entry tasks and maintaining accurate records.
- **Clerical Tasks**:

- Performing basic clerical tasks such as photocopying, scanning, and filing documents.
- Assisting with the preparation of reports and presentations.
- **Customer Service**:

- Ensuring a high level of customer service for all visitors and callers.
- **Calendar Management**:

- Coordinating and scheduling appointments, meetings, and events for executives.
- Sending reminders and ensuring timely attendance.
- **Correspondence Handling**:

- Drafting and proofreading correspondence.
- **Travel Arrangements**:

- Coordinating travel plans, including booking flights, accommodations, and transportation.
- Creating itineraries for business trips.
- **Data Management**:

- Organizing and maintaining files, records, and databases.
- Managing confidential information with discretion.
- **Meeting Support**:

- Assisting in the preparation of meeting materials and presentations.
- Attending meetings and taking minutes if required.
- **Administrative Support**:

- Providing administrative support to various departments as needed.
- Assisting with special projects and tasks as assigned.

Application Question(s):

- Spouse visa / Parents visa ?

**Experience**:

- Receptionist: 2 years (required)

**Language**:

- Malayalam (required)
- English (required)
- Hindi (required)

Ability to Commute:

- Ajman (required)

Ability to Relocate:

- Ajman: Relocate before starting work (required)

Willingness to travel:

- 100% (required)



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