Personal Assistant to Head of Department

7 months ago


Dubai, United Arab Emirates Al Tayer Group Full time

**About Us**

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few

**About The Role**

**Strategic Roles and Responsibilities**
- Supports with and delivers on key presentations for the Head of Department
- Manages and co-ordinates communications for the wider Department team
- Creates and distributes key weekly reporting and tracking

**Functional Roles and Responsibilities**
- Provides exceptional communication to our internal and external stakeholders in arranging calls, meetings and appointments for the Head of Department
- Pro-active end-toend diary management in a productive and prioritized manner
- Liaises with Joint Venture teams to ensure that governance meetings, etc are in place
- Supports LPO process for the departments, incl annual forecasting & budgeting of departmental costs
- Provide all necessary secretarial and office support to the Head of department
- Collates presentations and is proficient in PowerPoint
- Independent and pro-active thinker who wants to genuinely enhance the departmental operations and support the two leaders
- Arrange travel itinerary including ticket reservations, hotels bookings, fixing appointments

with the overseas clients
- Ensure policies & audit protocols are followed.
- Manages expenses
- Provide required support to others in the department with respect to, sending official correspondence on their behalf, providing collective information to them and arranging department meetings
- Manage office administration for the team such a IT, printing and stationary requisitions
- Oversee department attendance including holiday trackers
- Manage collateral / location specific resources such as Meeting Rooms, reception, etc.
- Support the Head of with their team engagement activities (e.g. team building events, surveys, etc)

**About You**

**Education/Certification and Continued Education**
- Graduate in any discipline

**Years of Experience**
- 5 years administration experience

**Knowledge and Skills**
- Excellent communication and interpersonal skills
- Highly organized, able to multi-task, with an eye for details
- Computer literacy
- Well-groomed with a pleasant personality
- Exposure to a multicultural environment
- Passion to work in a fashion business

**Additional Requirements**
- Prior experience looking after Head of Level



  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    Personal Assistant (Female) - You should be living in CEO place. We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in...


  • Dubai, United Arab Emirates CEO Female Personal Assistant Full time

    **ARABIC FEMALE PERSONAL ASSISTANT** We are looking for a responsible female Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to CEO’s working life and communication. You should be living in CEO place. Responsibilities...

  • Female House

    2 months ago


    Dubai, United Arab Emirates Personal-Best Full time

    **House Manager Role** - Responsibilities:_ - Supervising, coordinating, and instructing household staff to ensure the home is smooth-running, well-organized, and presentable. - Resolving conflicts between staff members and ensuring timely food preparation by the staff. - Training household staff as necessary to maintain high standards. - Organizing the...

  • Personal Assistant

    3 months ago


    Dubai, United Arab Emirates Nathan & Nathan HR Full time

    Our client is a top family-run business and a holding firm with a wide range of business ventures including wholesale trading, real estate development and management, and investments. They are looking for a **Personal Assistant** to the Head of the Property, Sales and Leasing. The hired resource will be responsible for providing comprehensive...

  • Personal Assistant

    5 months ago


    Dubai, United Arab Emirates TABANI REAL ESTATE Full time

    We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the Head of Sales in Tabani Real Estate LLC. **Responsibilities**: - Schedule and manage the Head of Sales' calendar, including meetings, appointments, and travel arrangements. Prioritize and manage time effectively to ensure all commitments are met. - Organize...


  • Dubai, United Arab Emirates School of Modern Skills Full time

    School of Modern Skills (SMS), is currently seeking an energetic, enthusiastic and dedicated personnel for **'Head of Department - Arabic A'** position. - Five (5) years' of experience Teaching Arabic A in UAE, of which two (2) years' should be in leadership roles; - Bachelor’s degree in any field preferably in Arabic Language; - A diploma or degree in...

  • Head of Department

    9 months ago


    Dubai, United Arab Emirates Daily Vertex Full time

    The Head of Department leads all production activities and ensures that work goals are achieved on time and within budget. He/She comes up with business plans to solve problems. Head of department will be responsible for moderating all content post-production, ensuring that it adheres to all the community guidelines of the concerned platform. He/She also...


  • Dubai, United Arab Emirates Energi People UK Full time

    Are you an experienced Mechanical Design Engineer passionate about leading and inspiring others? Do you want to be an integral part of a leading, multidisciplinary consultant working on major projects across the MENA region?- location_on Dubai, United Arab EmiratesJob location- - attach_money £116222 - £159806 per annumEstimated job salary- - work_outline...


  • Dubai, United Arab Emirates INVENT GROUP OF COMPANY Full time

    1. Organize meetings and managing databases. 2. Willing to work on demand asper the job requirement 3. Willing to work under pressure.. 4. Monitor and ensure that the reception area is kept tidy and projects a business - like image. 5. Collect and distribute all incoming mail and courier items. 6. Manage & Assist in General Office administration. 7....


  • Dubai, United Arab Emirates GLMA Marketing Agency Full time

    We are looking for Head of Security with 5 years of experience in UAE handling the inventory department of the company. - Strong Personality - Good Communication Skills - Past Experience in Army, security firm - Age more than 40 **Salary**: AED4,000.00 - AED7,000.00 per month


  • Dubai, United Arab Emirates LEAMS Education Services (Gamma Holdings Ltd.) Full time

    British Curriculum School is currently seeking a highly qualified and experienced individual to join our team as the Head of the Science Department (HOD). **Qualifications**: - 1-2 years of exp as HOD/ Coordinator - Strong knowledge of curriculum development and educational trends in Science - Exceptional communication and interpersonal skills Should be...


  • Dubai, United Arab Emirates Al Amani Consultancy Full time

    PERSONAL ASSISTANT TO CEO required for a reputed Group in Dubai: - Bachelor's degree / MBA - Must** **have 3 years' proven experience as Secretary / Personal Assistant to "C" level management. - High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, department heads, Managers & staff. - Microsoft...


  • Dubai, United Arab Emirates Marriott International, Inc Full time

    **Job Number** 22197494 **Job Category** Housekeeping & Laundry **Location** Aloft Me'aisam Dubai, Dubai Production City, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type** Non-Management *** Head of the department who assists in the oversight of the daily...

  • Personal Assistant

    6 days ago


    Dubai, United Arab Emirates Al Amani Consultancy Full time

    PERSONAL ASSISTANT TO CEO required for a reputed Group in Dubai: **Qualifications**: - Bachelor's degree / MBA - Must** **have 3 years' proven experience as Secretary / Personal Assistant to "C" level management. - High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, department heads, Managers...


  • Dubai, United Arab Emirates Recruitment and Human Resource Department Full time

    **Key Responsibilities** - Provides assistance to department staff. - Completes basic office functions including supply ordering, mailing, report processing and other office assignments as needed. - Provides administrative support with year-end tax mailings, assembly of customer tax return packages, and tracking and E-filing of tax returns, etc. -...


  • Dubai, United Arab Emirates NIMS Full time

    Head of Department English will report to the Head of Section B.A/M.A in English with B.Ed in English All qualifications to be full time courses from recognized institutes. 2-3 years teaching experience and a further 2 years in a leadership role. Preferably those with UAE and KHDA experience. Salary AED.3,500 to AED.4,000/ - Job Description: Head of...


  • Dubai, United Arab Emirates Consulting Engineering Office Full time

    Chairman Personal Assistant required with minimum experience 10 years, Arabic nationality is must. Job responsibilities: -1. Prepare & Schedule meetings 2. Fixing appointments for the customers and guests to the Chairman. 4. Income & Outcome from all managers in the head office or branch managers for the Chairman. 5. Send the administrative circulars and...

  • Personal Assistant

    4 days ago


    Dubai, United Arab Emirates Ola Vamos technology Full time

    URGENT HIRE : We are looking for a highly self-motivated and professional Personal Assistant based in Dubai. **Requirements**: Advanced English and Chinese is a must. Excellent communication and organizational skills with the ability to multi-task and prioritize in a fast-paced environment. Previous PA experience is a plus - min 2 years. Subject Heading:...


  • Dubai, United Arab Emirates MAYAK REAL ESTATE Full time

    Real estate company Mayak - providing a full range of services in the luxury real estate market. Our company is actively developing, and it is constantly adding a team of professionals. At the call, we have a vacancy for an approved **Head of Sales Department (Secondary market)** **Responsibilities** - Management of sales in the primary and secondary...

  • Department Assistant

    7 months ago


    Dubai, United Arab Emirates EIFM-CALIBER Full time

    **Job Title**: Department Assistant (UAE National) **Job Location**: Dubai **Employment Type**: Part-time (2 consecutive days per week) **Salary**: AED 4000 + Benefits as per NAFEES standards **Overview**: We are seeking a dynamic and proactive UAE National to join our team as a Department Assistant. This position offers an excellent opportunity for...