Document Control Manager
6 months ago
Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the "why" of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we're integrating a multitude of these solution elements to build the smart environments of tomorrow._
- Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow._
**Your Impact**:
Our People & Places Solutions business - reinforces our drive to improve the lives of people everywhere and epitomizes the “why” of what we do - the tremendous positive impact and value our solutions bring to our communities and society as a whole. From facilities delivering life-saving therapies and ensuring clean water to enabling the connection of people through all modes of transportation and providing access to technology - we’re integrating a multitude of these solution elements to build the smart environments of tomorrow.
Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
We have a fantastic opportunity for a Document Control Manager to work on a major project, leading the team to deliver document control functions for the business.
The Document Control Manager will have the following primary responsibilities:
- Develop a document control management system for the Project that maintains and distributes project documents.
- Supports the development and implementation of the Project’s document control policies and procedures.
- Works with the Project Information Management Manger to develop and implement an electronic data management system to facilitate project communications throughout the Project. Supports the development of work flow processes.
- Participates with other members of the Program Controls staff to develop a Program Work Breakdown Structure (WBS).
- Develops a standard Program indexing and filing system for project documents.
- Maintains electronic files for all project documents. Files and stores hard copies of documents in accordance with Program policies and procedures.
- Implements a document storage system with user friendly search capabilities.
- Per directions from the leadership team, distributes design submittals for reviews.
- Tracks required responses to designer and contractor submittals, shop drawings, and requests for information. Advises project managers with responses are overdue.
- Implements updates to document management software and provides training support as necessary.
- Conducts periodic audits of project files to monitor compliance with Project requirements.
- Completes check list reviews of project and contract close out documentation.
- As required, supports the Program with messenger and courier services.
- Provides miscellaneous administrative support to the project teams.
**Here’s What You’ll Need**:
Skills needed
- Excellent communication skills, both verbal and written. Ability to brief senior leadership.
- Problem solver experienced with clearly identifying problems, evaluating alternative solutions, assessing risks, and making sound recommendations to decision makers.
- Demonstrated ability to work with a diverse project team with demanding schedule, budgetary, safety, quality, and coordination objectives.
- Ability to set priorities that support the client’s project objectives.
- Experience working as a key member of an integrated project team comprised of employees from the client and program/project manager.
- Demonstrated ability to evaluate information, identify problem trends, and develop and implement action plans to improve overall project performance.
- Must demonstrate a basic understanding of design and construction practices.
- Minimum of 10 years of document management experience working on large capital projects with a minimum of 4 years in a document control management role on a project capital infrastructure program.
- Operational knowledge of electronic data management system software.
- Experience with document storage and archiving software.
- Demonstrated experience developing a document management system for a large capital program.
- Background with various types of delivery contracts including EPC, re-measurable, lump sum, and early contractor involvement.
- Ability to work in a matrix organization.
- Successful experience working with a large and diverse group of stakeholders and reconciling differences is desirable.
- Must be a self-starter, creative, and able to work closely with senior representatives from SMC, design teams, and contractors.
- Batchelor’s degree
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