Procurement Officer
2 months ago
**Job Title: Procurement Officer with Facilities Management experience.**
**Main Responsibilities**:
A **Procurement Officer** is responsible for overseeing the purchasing of goods and services for an organization to ensure that operations run smoothly. Their main task is to ensure the timely and cost-effective acquisition of products and services, while maintaining high standards of quality, compliance, and efficiency. Below is a typical **job description** for a Procurement Officer:
**Key Responsibilities**:
1. **Sourcing and Supplier/Vendor Management**:
- Identify and evaluate potential suppliers and vendors based on quality, reliability, price, and delivery speed.
- Establish and maintain strong relationships with vendors and suppliers to ensure continuous improvement in service and cost-efficiency.
- Negotiate contracts, terms, and conditions with suppliers, ensuring that the company receives the best possible terms.
2. **Purchasing and Contract Management**:
- Prepare purchase orders and ensure that the procurement process is followed in compliance with the company’s policies and procedures.
- Review requisition orders in coordination with various departments to verify accuracy, specifications, and budget approvals.
- Monitor and follow up on order status and ensure timely deliveries to meet business needs.
3. **Cost and Budget Control**:
- Analyze price proposals and financial reports to ensure cost-effective procurement decisions.
- Track and report key functional metrics to reduce expenses and improve effectiveness.
- Manage procurement budgets and optimize spending based on a detailed understanding of market trends.
4. **Risk and Compliance Management**:
- Ensure all procurement activities are in line with legal, regulatory, and ethical standards.
- Manage risks related to supply contracts, logistics, and supplier performance, and take proactive measures to mitigate them.
- Maintain accurate procurement records and documentation for audits and reviews.
5. **Inventory Management and Supply Chain Coordination**:
- Work closely with the logistics, warehouse, and supply chain teams to manage inventory levels and avoid stock-outs or overstock situations.
- Coordinate the procurement of raw materials, equipment, and other essential items necessary for day-to-day operations.
- Conduct periodic assessments of procurement processes and propose improvements where necessary.
6. **Market Research and Supplier Evaluation**:
- Stay updated on industry trends, pricing changes, and supplier performance to ensure the company benefits from the latest technologies and cost-saving strategies.
- Conduct market research to identify potential suppliers and to analyze current pricing trends.
- Perform regular supplier evaluations based on service, price, quality, and delivery to ensure continued reliability.
7. **Reporting and Analysis**:
- Prepare reports on purchasing, procurement activities, and cost-savings initiatives.
- Present data to management, suggesting ways to improve procurement strategies and processes.
- Monitor market trends and prepare forecasts of future procurement needs.
**Key Skills and Qualifications**:
- **Educational Requirements**: Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
- **Experience**: At least 2-5 years of relevant experience in procurement or supply chain management.
- **Technical Skills**: Knowledge of procurement software and ERP systems (**EPMS,** **Oracle)**proficiency in Microsoft Office Suite (especially Excel).
- **Negotiation Skills**: Strong negotiation and contract management abilities.
- **Analytical Skills**: Ability to analyze data and make informed procurement decisions.
- **Communication Skills**: Excellent written and verbal communication, with the ability to liaise effectively with internal departments and external suppliers.
- **Attention to Detail**: Ability to manage multiple tasks while maintaining high accuracy.
- **Ethics and Integrity**: A strong commitment to maintaining transparency and ethical procurement practices.
**Preferred Qualifications**:
- Certification in procurement, such as **Certified Professional in Supply Management (CPSM)** or **Chartered Institute of Procurement & Supply (CIPS)**.
- Experience in specific industry-related procurement in **Facilities Management and Real Estates**.
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