Talent & Culture Coordinator

6 months ago

Dubai, United Arab Emirates RAFFLES Full time

Company Description

A surprising, chic merging of Asian style with an Egyptian aesthetic, Raffles Dubai is a 5-star luxury hotel perfectly positioned in the heart of the city, delivering impeccable service and sophisticated style.

**Job Description**:
Under the guidance of the Director of T&C /T&C Manager within the limits of Raffles Dubai policies and procedures; assist and provide assistance for all employees in the property. Contribute to the desired work culture around the mission of Raffles Dubai - “To be Dubai’s Ultimate Luxury Hotel Destination”.

**KEY ROLES & RESPONSIBILITIES**

**ADMINISTRATION**
- Conduct and collate all exit interview feedback for L1 & L2 colleagues.
- Preparing weekly schedule and monthly timesheet.
- Responsible for processing FMC orders for the HR team.
- Initiate the process of visa renewal..
- Assist the colleague with daily inquiries/administration / documentation request.
- Responsible in handling Leavers process (Resignation, Transfer, Termination contract), ensure the clearance process, visa cancellation and final payment in order.
- Facilitate all the colleagues with vacation planning, Ticket booking and repatriation.
- Maintaining and updating notice board.
- Maintaining and updating Oracle HRMS system.
- Pension enrolment for Excom.
- Maintaining the filing of colleague’s related documents.
- Book tickets for all new colleague arrivals.
- Register profiles for new starters for the monthly payroll in Oracle.
- Ensures all BOH areas are up to date, clean, maintained etc. responsible for heading the weekly walk through with HR coordinator and Accommodation Supervisor

**COMMUNICATION & EVENTS**
- Responsible for Colleague of the Month, Supervisor of the Quarter & Leader of the Quarter process.
- Organize the monthly GM’s Coffee Chat & Breakfast events (Booking the venue, send out the list and invitation)
- Organize Team Gathering, Welfare Activities (Sports, Theme lunch, and appreciation week).
- Prepare monthly newsletter.
- Assist with creative poster campaigns and all events organized by the HR Department.

**ACCOMMODATION**
- Assisting Housing Manager in supporting accommodation related and employee relations during his absences.
- In the absence of the Housing Manager, ensure the smooth running of the Housing Department.

**RECRUITMENT**
- In the absence of the Housing Manager, ensure the smooth running of the Housing Department.
- Prepare Colleague Action Forms for new hires.

**FORECAST - BUDGET**
- Assist in preparing HR monthly forecast for the P&L report.

**Reports Preparation**
- Prepare payroll report on a monthly basis to be submitted to Payroll Manager.
- Prepare MKM Report to submit to the Director of Finance.
- Prepare DRO report (IMEAT) in a monthly basis to submit to corporate office.
- Prepare T&C monthly forecast for the P&L report.
- General Responsibilities_
- Promote efficiency, confidence, courtesy and high standard of social skills.
- Promote and ensure good inter-departmental relations.
- Display a pleasant manner and positive attitude at all times and promote a good company image to guests and colleagues.
- Demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment
- Adhere to Raffles Dubai rules and regulations at all times
- Occasional Responsibilities_
- In the absence of the Housing Manager, ensure the smooth running of the Housing Department.
- Assist with creative poster campaigns and all events organized by the T&C Department.

**Qualifications**:
**PERSONAL ATTRIBUTES**
- Excellent planning and organisational skills
- Ability to communicate with colleagues at all levels
- Ability to work in a multi-cultural environment
- Ability to multi-task

**QUALIFICATIONS**
- Post secondary school education
- Graduation in HR - Communication or Psychology

**EXPERIENCE**
- Previous experience in a similar HR role is desirable within a 5 star hotel

Additional Information

Raffles Dubai Sheikh Rashid Road, Wafi121800 Dubai, United Arab Emirates

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