Purchasing Officer F&b
2 days ago
The primary purpose of the Purchasing Officer role is to buy products that are essential for EHRM’s day-to-day operations, review the prices and quality, and ensure optimal stock levels.
The Purchasing Officer's responsibilities include evaluating vendors, negotiating contracts, and preparing reports (e.g., on orders, lead time, and costs.) For this role, the job holder should have good knowledge of market research, along with solid analytical skills to make sure he/she is identifying the most profitable offers.
Ultimately, The Purchasing Officer will create and maintain good relationships with key suppliers to ensure merchandise is high quality and delivered on time.
**The principal responsibility of the Buyer is to**:
- Research potential vendors
- Evaluate new PRs’ against set standards to ensure correctness and completeness.
- Raise the requests for quotations (RFQs)
- Review and evaluate offers from suppliers
- Negotiate contract terms of agreement (Cost, Lead time, Payment Termsetc.)
- Forward offers to the end user for technical evaluation.
- Follow with the end user to provide timely and accurate technical evaluation of bids.
- Ensure integrity of the PO process through all stages to award.
- To issue PO/Contract
- Track orders and ensure timely delivery
- Liaise with the end user for inspection, discrepancies, or variances of new stock.
- Monitor the Stock on hand for both local & overseas purchases.
- Review quality of purchased products
- Enter order details (e.g. vendors, quantities, prices) into internal databases and systems
- Maintain updated records of purchased products, delivery information, and invoices
- Prepare reports on purchases, including cost analyses
- Share process with other stakeholders
- Monitor stock levels and place orders as needed
- Coordinate with warehouse staff to ensure proper storage
- Coordinate with suppliers and users regarding rejected/received items.
- Maintain a comprehensive register of POs and a weekly report process handed over to Purchasing &Contract Director.
**Requirements**:
- Proven work experience as Purchasing Officer, Purchasing Agent, or similar role
- Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
- Hands-on experience with purchasing software
- Understanding of supply chain management and procedures
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses
- Negotiation and problem-solving skills
- Experience in working with computerized supply systems (preferable good knowledge with FMC, the Marketman software)
**Education**:
BSc degree in Logistics, Business Administration, or a relevant field.
**Experience**:
At least 5 years of experience in the same role within the F&B industry.
**Salary**: AED6,000.00 - AED7,500.00 per month
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