Lead Document Controller

6 months ago


Abu Dhabi, United Arab Emirates Al Fanar Gas Services Group Full time

**Responsibilities**: To set up and lead the document control processes across all departments within the organization, ensuring compliance with organizational and regulatory standards.

**Duties**:

- Develop, implement, and maintain an efficient document management system, policies, procedures, and standards for the entire organization.
- Lead the document control process & ensure all documents are accurately scanned, renamed, uploaded as per the standards.
- Ensure all document control activities comply with relevant regulatory requirements and organizational policies.
- Facilitate internal and external audits by providing timely access to required documentation and ensuring document integrity.
- Work closely with various departments to streamline document control processes and ensure consistent documentation practices.
- Provide training and guidance to staff on document control procedures and the use of document management systems.
- Conduct regular reviews and audits of documentation to ensure accuracy, completeness, and adherence to standards.
- Oversee the classification, storage, retrieval, and archiving of physical and electronic documents.
- Prepare, update & maintain the daily trackers & reports.
- Identify opportunities for improving document control processes and implement necessary changes.
- Assist & Support the line manager within the department ensuring overall successful of the department.
- Facilitate communication between departments, sharing relevant information, and addressing interdepartmental queries or requests in a timely manner.
- Support the department as a delegation while any team member goes on leave as per the instructions from the line manager
- Support cross-functional initiatives and projects as directed by management, contributing to the overall success of the organization.
- Adhere to the Company policies, processes, procedures & safety standards.

**Required skills**:

- Extensive Knowledge of EDMS (Electronic Document Management System) & best practices.
- Strong Computer knowledge with proficiency in MS Office (Excel, Word, Outlook)
- Strong understanding of ISO standards, regulatory requirements related to document management.
- Excellent organizational and multitasking abilities.
- Exceptional attention to detail and accuracy.
- Ability to work collaboratively in a team environment and independently with mínimal supervision.

**Eligibility**:

- 5 to 8 years’ experience as Lead Document Controller preferably from LPG or FM or Construction industry.
- Bachelor degree in Business Administration, IT, or relavant field.
- Certification in Document Controlling will be a plus.
- Preference will be given for immediate joiners
- **Job Location**:_ _Abu Dhabi_

**About us**:
Al Fanar is one of the U.A.E’s leading and best oil and gas company, specializing in distribution systems for Liquefied Petroleum Gas (LPG), Synthetic Natural Gas (SNG) and Natural Gas (NG). Headquartered in Abu Dhabi since 1990.

Pay: AED6,000.00 - AED8,000.00 per month

Application Question(s):

- Are you currently inside UAE ?
- Current UAE Visa status ?(Employment visa/ Visit visa/ Cancelled visa/ Own visa)
- Current/Last salary ?
- Minimum expected salary ?
- Nationality ?
- Notice period ?
- Active mobile number ?
- What is the maximum number of vehicles have you managed in your role ?
- This position is based in Abu Dhabi. Are you willing to relocate and work in Abu Dhabi ?

**Experience**:

- Lead Document Controller: 5 years (preferred)

License/Certification:

- UAE Driving License (preferred)


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