Document Controller

4 weeks ago

Abu Dhabi, United Arab Emirates UPTOWN TECHNICAL SERVICES L.L.C Full time

**Job Title: Document Controller**

**Location**: Abu Dhabi, UAE

**Company**: UPTOWN TECHNICAL SERVICES L.L.C

**Job Type**: Full-Time

**About Us**: UPTOWN is a leading contracting company specializing in fast track Renovation and fit out services provider. We pride ourselves on delivering high-quality projects and maintaining the highest standards of safety and efficiency. We are seeking a detail-oriented and organized Document Controller to join our team and ensure the effective management and control of project documentation.

**Position Overview**: The Document Controller will be responsible for managing and maintaining all project documentation throughout the project lifecycle. This role involves organizing, tracking, and ensuring the accuracy and accessibility of documents, ensuring compliance with company policies and regulatory requirements.

**Key Responsibilities**:

- **Document Management**: Develop and maintain a document control system to ensure the accurate and efficient storage, retrieval, and distribution of project documentation. Manage document registers, archives, and databases.
- **Documentation Processing**: Receive, review, and process incoming and outgoing project documents, including contracts, drawings, specifications, reports, and correspondence. Ensure all documents are properly formatted and meet company standards.
- **Version Control**: Implement and maintain version control procedures to manage document revisions and ensure that the latest versions are accessible to relevant stakeholders. Track and update document revisions and changes.
- **Compliance**: Ensure all documents comply with company policies, industry standards, and regulatory requirements. Conduct regular audits to verify document integrity and accuracy.
- **Coordination**: Collaborate with project teams, subcontractors, and clients to facilitate the timely exchange of documents and information. Address document-related inquiries and provide support as needed.
- **Reporting**: Generate and distribute regular reports on document status, including pending actions, overdue items, and compliance issues. Provide updates on document-related activities to project managers and stakeholders.
- **Training**: Provide training and support to team members on document control processes and procedures. Assist in the development and implementation of document control policies and best practices.
- **Record Keeping**: Maintain organized records of all project documents, including correspondence, contracts, change orders, and approvals. Ensure secure storage and easy retrieval of records as required.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field is preferred. Relevant certifications in document control are a plus.
- **Experience**: Minimum of 3-5 years of experience in document control, preferably within the contracting or construction industry. Experience with project documentation management is highly desirable.
- **Skills**:

- Strong organizational and time-management skills with exceptional attention to detail.
- Proficiency in document management systems and software (e.g., SharePoint, Procore, Aconex).
- Familiarity with industry standards and best practices for document control.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

**Why Join Us**:

- Competitive salary and benefits package.
- Opportunities for professional growth and career advancement.
- Dynamic and supportive work environment.

**Application Deadline**: Sep, 5th, 2024

UPTOWN is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Application Question(s):

- Age
- Nationality
- Have you ever worked in a contracting field ? For how many years ?
- Do you know how to prepare BOQ, LPO, PTW, MIR, WIR, etc.. ?
- Notice Period
- Expected Salary

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