Executive Assistant to CEO
2 days ago
We are seeking an experienced & professional executive secretary to CEO in our organization. An executive secretary needs to be a swift professional with excellent multitasking and time management skills. (**Arabic & Persian Preferred**)
Office Located in DIP 2
- Answering phones and directing the calls to the correct people.
- Greeting visitors and directing them to the appropriate place
- Managing multiple or complex calendars for meetings, travel, and personal commitments
- Making travel arrangements for in-office professionals and a special visitor
- Sitting in on meetings to take minutes.
- Creating memos, reports and agendas as needed
- Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory.
- Preparing financial statements, invoices, letters, and statements
- Disseminating memos, reports, and other information to relevant colleagues.
- Serving Tea to CEO and his guest.
- Support sales team with invoicing, coordinate with sales manager for creating reports.
- Coordinate sales team to assist their documentation and operations.
- Assist HR Manager with office related works.
- Gather reports from all the departments heads and submit to the CEO.
- Monitor and control Office boy day to day duties and report to the HR.
- Inspect and make sure all the area of the office and premises.
- Assist in Social media marketing with Head office team in Iran.
- Administrational related works given by the management or HR.
**skills and Requirements**
- Proficient in MS Office
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
- Required female only.
Pay: AED4,500.00 - AED6,000.00 per month
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