Team Executive Assistant for An International
1 week ago
The Role
EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions Responsibilities: - Managing and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc. - Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling process - Maintaining and developing working relationships with various support staff members to maintain information flow and scheduling process - Organizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangements - Providing vacation cover to other Executive Assistants - Coordinating meetings, arranging conference calls, reserving conference rooms, organizing catering - Where appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items - Providing administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground support - Organizing and maintaining online systems for PA - Organizing and maintaining electronic filing system - Preparing weekly timesheets and expense reports - Maintain highest level of internal and external confidentiality
**Requirements**:
**QUALIFICATIONS**: - Strong service orientation: - Maturity and flexibility to work both independently and in cooperation with others - High level of self-motivation and initiative - Willingness to exercise good judgment and make decisions based on logic and common sense - Excellent organizational skills: - Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient manner - Superior attention to detail and accuracy - Follow through/ownership of tasks to completion - Willingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials) - Ability to multi-task and complete a variety of projects in a fast-paced environment - Ability and willingness to work overtime on projects and tasks as required - Knowledge and experience of the Middle East and local practices - Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook - Organizational skills: ability to handle competing priorities and to work effectively in a - Challenging, fast-paced environment - Service oriented, flexible, attentive to detail team player - Required a minimum of 4-5 years’ experience in a fast-paced environment
About the company
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