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Real Estate Administrative Assistant

1 month ago

Dubai, United Arab Emirates Riyadat Al Makan Real Estate LLC Full time

**Job Role: Real Estate Administrative Assistant**

**Overview**:
As a Real Estate Administrative Assistant, you'll play a critical role in supporting real estate agents, brokers, and other professionals in the industry. Your primary responsibilities will involve providing administrative assistance, coordinating transactions, managing paperwork, and ensuring smooth operations within the real estate office. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and success of the real estate team.

**Key Responsibilities**:

- **Transaction Coordination**: Assist with the coordination of real estate transactions from start to finish, ensuring all necessary paperwork, contracts, and disclosures are completed accurately and in a timely manner.
- **Document Management**: Maintain organized and up-to-date files for listings, contracts, leases, and other real estate documents. Ensure compliance with legal and regulatory requirements regarding document retention and disclosure.
- **Client Communication**: Act as a liaison between clients, real estate agents, and other parties involved in transactions. Communicate updates, requests, and deadlines to clients and coordinate responses as needed.
- **Listing Management**: Assist with the creation and management of property listings, including entering information into the Multiple Listing Service (MLS), updating online listings, and coordinating photography and marketing materials.
- **Open House Coordination**: Coordinate open houses and property showings, including scheduling appointments, preparing promotional materials, and ensuring properties are ready for viewing.
- **Database Management**: Maintain and update client databases, contact lists, and lead tracking systems. Input new leads, update contact information, and track communication history to facilitate follow-up and relationship management.
- **Financial Administration**: Assist with basic financial tasks, such as processing payments, preparing invoices, and tracking expenses related to real estate transactions.
- **Office Management**: Oversee day-to-day operations of the real estate office, including ordering supplies, managing equipment, and maintaining a clean and organized workspace.

**Requirements**:

- **Administrative Experience**: Previous experience in an administrative role, preferably in a real estate or related industry. Familiarity with office procedures, document management, and customer service principles.
- **Organizational Skills**: Strong organizational and time management skills, with the ability to prioritize tasks, manage deadlines, and handle multiple projects simultaneously.
- **Attention to Detail**: Exceptional attention to detail and accuracy, particularly when dealing with legal documents, contracts, and financial transactions.
- **Communication Skills**: Excellent verbal and written communication skills, with the ability to interact professionally with clients, colleagues, and other stakeholders.
- **Discretion and Confidentiality**: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality regarding client and transactional details.
- **Team Player**: Strong collaborative and interpersonal skills, with a willingness to support team members and contribute to a positive work environment.

**Conclusion**:
As a Real Estate Administrative Assistant, you'll play an integral role in supporting the daily operations of a real estate office and facilitating successful transactions for clients. Your administrative skills, attention to detail, and customer service orientation will contribute to the efficiency and effectiveness of the real estate team, ultimately helping to drive client satisfaction and business success. If you enjoy working in a fast-paced environment and have a passion for real estate, this role offers opportunities for growth and advancement within the industry.

**Job Types**: Full-time, Contract

Pay: AED2,500.00 - AED3,500.00 per month

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