Business Support Officer
1 week ago
The Business Support Officer will be responsible for coordinating critical business support requirements in liaison with the Head of Departments across various divisions.
Key Responsibilities:
**Pre-approvals Application Process**:
- Prepare monthly pre-approval analysis reports by cross-checking it with stakeholders.
- Identify best practices and recommend improvements to internal processes with a focus on automation and smart techniques.
**General Administration**
- Contribute to the regular review of departmental workflows, policies and procedures and propose enhancement accordingly.
- Manage office space allocation and re-allocation for new joiners and existing staff.
- Handle departmental asset inventories updates.
- Manage the trackers related to administration, logistics, HSE contracts and ensure the contracts’ SLA are maintained and controlled accordingly.
- Support the Head of Department with the preparation of presentations, reports, and letters.
- Ensure operations adherence to SOPs and company policies.
- When required, assist with general administration including front desk services and resources, couriers and postal services.
- Support with additional tasks and other ad-hoc projects as assigned by the Head of the Department.
**Project Planning**
- Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects.
- Ensure that all projects are delivered on-time, within scope and within budget.
- Assist in the definition of project scope and objectives, involving all relevant internal stakeholders and ensuring technical feasibility.
- Support in measuring performance using appropriate project management tools and techniques.
- Manage the relationship with the client and relevant stakeholders.
- Develop spreadsheets, diagrams, and process maps to document needs.
Key Skills, Experience and Educational:
- Bachelor’s Degree in Business Administration, management or relevant field.
- 2-3 years of experience in an Administration role.
- An excellent team player with the ability to manage up and across to build, foster and nurture relationships across departments.
- Diligent with great attention to details.
- Strong organizational, analytical and problem solving skills.
- PC skills -Good knowledge in MS Office. Power Point presentation highly advantageous.
- Excellent communication skills.
- Ability to prioritise and work to tight deadlines with flexibility in a fast-paced environment.
- Commitment and dedication towards the organization, colleagues and visitors.
- Proficiency in Arabic and English language, both written and spoken.
Note: you will be required to attach the following: 1. Resume / CV
2. Passport-size photograph
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