Office Administrator
4 days ago
**Managing Registrations and Enrollments**: Handling the registration process for new players, ensuring all necessary forms and documents are completed.
- **Scheduling and Coordination**: Organizing training sessions, matches, and other events. This includes booking facilities, communicating schedules to players and coaches, and managing any changes or cancellations.
- **Communications**: Acting as a point of contact for inquiries from players, parents, coaches, and external stakeholders. Keeping everyone informed about updates, announcements, and important information.
- **Financial Administration**: Handling payments for fees, managing budgets, and keeping financial records up to date. This might involve invoicing, tracking expenses, and processing payments.
- **Player and Team Support**: Assisting coaches and players with administrative needs, such as organizing travel arrangements for away games, coordinating equipment orders, and ensuring all players have necessary paperwork (e.g., medical forms).
- **Record-Keeping**: Maintaining accurate records of player registrations, medical information, attendance, and other relevant data. This information is crucial for compliance and planning purposes.
- **Event Planning**: Assisting with organizing events such as tournaments, fundraisers, or open days. This involves logistics, promotion, and ensuring everything runs smoothly on the day.
- **Policy Adherence**: Ensuring the academy operates in compliance with relevant policies, regulations, and safeguarding requirements. This includes maintaining confidentiality and data protection standards.
- **Supporting Staff**: Providing administrative support to coaching staff and other academy personnel as needed. This might involve preparing documents, scheduling meetings, or assisting with recruitment processes.
- **Continuous Improvement**: Identifying areas for process improvement and efficiency within administrative functions. Implementing changes to enhance the overall effectiveness of operations.
- Project Support: Provide and prepare proposal to corporate, companies and Sponsors
- Skills in MS office particularly Excell, Design proposal using any design format
*Skills required*
- Ability to effectively manage multiple tasks, schedules, and administrative processes within the academy.
- Maintain accurate records, handle paperwork efficiently, and ensure deadlines are met consistently.
- Excellent verbal and written communication skills to interact professionally with players, parents, coaches, and external stakeholders.
- Strong interpersonal skills to build positive relationships with a diverse range of individuals within the academy community.
- Diplomacy and tact in handling sensitive or contentious issues that may arise among players, parents, or staff.
- Precision in maintaining accurate records, processing payments, and managing administrative tasks without errors.
- Ensuring compliance with policies, procedures, and regulations governing the academy's operations.
- Effective prioritization and time-management skills to handle competing demands and meet deadlines in a dynamic environment.
- Ability to adapt quickly to changing schedules or unexpected events.
- Resourcefulness in resolving day-to-day challenges that may arise in administrative processes or interactions with stakeholders.
- Ability to identify issues proactively and implement practical solutions.
- Familiarity with database management systems for maintaining records and generating reports as needed.
- Collaboration with coaching staff, players, and other administrative personnel to support a cohesive team environment.
- Willingness to pitch in and assist wherever necessary to ensure the smooth functioning of the academy.
- Ability to adapt to changing priorities, schedules, and requirements in response to the dynamic nature of sports and academy operations.
- Openness to learning and implementing new procedures or technologies that enhance administrative efficiency.
- Genuine interest in the mission of the football academy to nurture young talent and promote positive growth through sports.
- Enthusiasm for contributing to the overall success and development of players both on and off the field.
Pay: AED3,000.00 per month
Application Deadline: 01/07/2024
Expected Start Date: 08/07/2024
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