Temporary Event Coordinator

2 weeks ago


Dubai, United Arab Emirates Global Link Full time

Job Summary: We are currently seeking a highly motivated and detail-oriented Temporary Event Coordinator to join our team. The Event Coordinator will be responsible for assisting in the planning, organization, and execution of various events hosted by our organization. This temporary position will offer an exciting opportunity to gain valuable event management experience in a dynamic and fast-paced environment.

**Responsibilities**:
Event Planning: Collaborate with the Event Manager to develop event concepts, themes, and objectives. Assist in creating event timelines and budgets to ensure smooth execution.

Vendor Coordination: Research, select, and communicate with vendors, suppliers, and contractors. Negotiate contracts and manage vendor relationships to ensure services are delivered as per agreed terms.

Logistics Management: Organize event logistics, including venue selection, equipment rental, catering arrangements, transportation, and accommodations when necessary.

On-site Support: Assist with on-site event setup, registration, and coordination of activities during the event to ensure everything runs smoothly and according to plan.

Marketing and Promotion: Collaborate with the marketing team to develop promotional materials, invitations, and digital content to increase event attendance and engagement.

Guest Communication: Manage communication with event attendees, speakers, and sponsors. Address inquiries and provide necessary information to ensure a positive event experience for all participants.

Budget Tracking: Assist in monitoring event expenses and adhering to the allocated budget. Prepare financial reports and maintain accurate records of all event-related transactions.

Post-Event Evaluation: Collect feedback from attendees, vendors, and stakeholders. Analyze event success, identify areas for improvement, and make recommendations for future events.

Crisis Management: Be prepared to handle unexpected situations during events, including handling emergencies and resolving conflicts.

**Requirements**:

- Proven experience in event planning or a related field is preferred but not mandatory.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong communication and interpersonal skills to interact with team members, vendors, and event participants.
- Attention to detail and the ability to maintain high standards of quality throughout event planning and execution.
- Proficiency in using event management software and other relevant tools is a plus.
- Flexibility to work evenings, weekends, and irregular hours during event periods.
- A positive and proactive attitude, with the ability to work well under pressure.

**Salary**: AED4,000.00 - AED6,000.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Event Coordinator: 2 years (required)



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