Hotel Administrator

4 months ago


UAE, United Arab Emirates Damac Properties Full time

**Functional Accountabilities
- Schedule meetings and appointments with external and internal guests
- Keeping the Director informed of appointments and meetings scheduled and ensuring enough time for each meeting and assist Director to keep to the timetable on a daily basis by ensuring that internal attendees arrive on time
- Ensure reports are on hand prior to meetings and that correspondence & information are available for managers when having meetings
- To be responsible for scheduling/coordinating the following meetings (including notification of dates, times, location of meetings to all attendees and advising attendees of any changes well in advance)
- Taking minutes of the meeting for distribution
- Typing of all reports and correspondence received in either manuscript or dictated form
- Filing of all documents and update systems when necessary to ensure easy reference
- Manage travel arrangement including flights, accommodations, transfers etc.
- Coordination with who wish to meet the Director - giving them directives according to the Hotel policy and to take right route for resolving their issues, not to overload the Director
- Ensure equipment in Executive Offices, including photocopier is working at all times with adequate supplies of paper, toner, and etc.
- Keeping purchase requests in the Purchase Management System up to date
- To attend any hotel functions as requested by the Director
- To attend training and meetings as and when required
- To take an interest in and keep up-to-date with events occurring in the hotel
- Promote a professional image of the office at all times to internal and external customers
- In Charge of Outsourced Rewards for the Hotel and Any other duties as may reasonably be requested by the management, Learning & Development & Human Resources Dept.

**Qualifications and experience
**Experience and Technical Knowledge
- At least 3 years’ experience as Administrator to the Director
- Has worked in a multi-cultural environment

**Qualifications
**ESSENTIAL**
- College degree - essential

**DESIRABLE**
- Formal Secretarial qualification



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