Administrator
1 month ago
**JOB DESCRIPTION**
**Job Title**: Administrator / Coordinator
Reports To: Operations Manager & General Manager
Direct Reports: None
Location: Pitchblack Office, Jebel Ali Industrial 1
**Who We Are?**
Pitchblack is a Dubai based, Rigging and Drapery Supplier within the Events and Entertainment industry. We straddle the line between live events and construction, as clients bring us complex creative and installation challenges to realise. We provide solutions through design, engineering, and delivery on a multitude of scales across the world. We deliver the unthinkable in remarkably short timeframes, showing up for every project with the expertise, tools, and support to ensure success for our team and our clients.
We know that people are at the heart of our team, and our organizational structure is evolving rapidly as we grow at pace. That enables an environment of rapid growth, and to develop your own path within the company. As part of the Pitchblack team, no two days will look the same, hours are required to be flexible, and tasks can be both in and outside of your comfort zone.
**Job Summary**
Reporting to the Operations and General Manager(s), the role of administrator provides support to the management, our team, and the projects which we deliver.
This is a role, coordinates administration and operations associated with the client and project delivery lifecycle. This includes accurate and swift administration of project data and requirements, as well as management of data entry, and basic bookkeeping.
**Our Values**
As part of the Pitchblack team you are expected to display the behaviours reflective of our company values to show up, to be human, to be present, to respect, and to safeguard our reputation.
We strive to constantly improve, and to provide an extremely high level of service to our clients and suppliers.
**Key Tasks and Responsibilities**
- Provide administrative support to the management team - data entry, filing, scanning, printing;
- Accounts based data entry - bookkeeping, payments, issuance of PO’s, input of bills and expenses as necessary.
- Coordinate cash reimbursements and petty cash, fully reconcile on the 15th and 30th of each month;
- Prepare documentation required for live projects accreditation and access under the supervision of the Operations Manager;
- Attend meetings and take notes as required;
- Maintain, collate, and update documentation including; Set up job folder and project documentation - under supervision of the Operations & Project Manager(s). Facilitate the onboarding and continual documentation management of suppliers and freelancers; o Maintain online & hardcopy project filing system;
- Coordinate the booking of project resources (freelancers, crew, trucks)
- Coordinate travel requirements for upcoming projects, project delivery team, and freelancers;
- Manage the daily operations of the warehouse and office - consumable stock levels, oversight of cleaning, waste remove, and restocking pantry;
- Coordinate any HR/PRO requirements for new staff with oversight from the GM
- Coordinate appointments, meetings, and manage staff calendars;
- Support client contracting process;
- Create and manage company templates and documents;
**Qualifications & Skills**
- Excellent English language skills (spoken and written)
- Proficient computer skills - experienced in the use of Office365 suite
- Outstanding communication
- Ability to work effectively with and relate to individuals across all levels and cultures
- Ability to make decisions and provide justifications
- Flexibility and ability to multi-task and be successful in a fast paced, rapidly changing environment.
- Shows and encourages a determination to achieve high standards
**Competencies**
The following competencies have been identified as key to success in the role.
- Clear, committed and delivers on what is required in role and strives to exceed expectations; shows drive and determination to achieve high standards
- Seeks information, works proactively rather than reactively
- Communicates clearly verbally and in writing
- Strong time management skills
- Close attention to detail
- Committed, enthusiastic and with a “can do” approach
**Job Types**: Full-time, Permanent
**Salary**: AED4,000.00 - AED6,000.00 per month
Ability to commute/relocate:
- Jebel Ali: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- Be able to commence employment on or before 7th August
Application Deadline: 18/07/2023
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